Flux Consulting have partnered with an outstanding Construction Company that are very well known in the industry, and has experienced year-on-year growth. We are seeking a highly organised and proactive Operations Coordinator to provide comprehensive support to a Group of Associate Directors in the UK with Project admin & dynamic diary, travel and meeting coordination.
The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage a variety of tasks efficiently. This role requires discretion, adaptability, and a strong sense of confidentiality.
Responsibilities of this role include:
* Maintain and organise the AD’s/Directors calendars, scheduling meetings, meeting rooms, appointments, and travel arrangements
* Handling confidential and sensitive information with the utmost confidentiality and discretion and working in an effective way to support tight deadlines with projects
* Work with Project Teams to assist in the communication to Associate Directors/Directors
* Coordinate and prioritise commitments, ensuring the efficient use of time
* Manage emails, phone calls, and written correspondence on behalf of the AD’s/Directors
* Draft and proofread documents, reports, and presentations
* Arrange domestic and potentially international travel, including flights, train journeys, accommodations, transportation, and visas
* Prepare itineraries and travel packs, ensuring all necessary documents are in o...