Job summary We are seeking 2 x additional receptionists to work alongside our 10 existing receptionists to play an important role in complementing and enhancing the Rise Park Surgery team. We have recently completed an extension of our building and we are now looking for a like minded team members to help us care for our patients. Successful applicants will be working in a new office space which has been constructed and modified to our requirements. Various hours around 16h and 22h a week are available. Previous applicants need not apply Main duties of the job Our reception team help patients find the quickest and most appropriate clinician to care for them or service to help them; either over the phone, online or in person. No two patient interactions are the same and if you are the type of person that loves helping people and variety then this is the job for you You'll also provide general assistance to the practice team and project a positive and friendly image to patients and others visitors. About us Rise Park Surgery is a vibrant, team orientated Nottingham city General Practice serving 9500 patients. We have a great work ethic; caring for our patients, our community and the team around us is paramount to all that we do. We are currently undergoing an expansion programme and as such we are looking to add to our team. We have 3 GP partners, 4 salaried GP's, 3 resident doctors, 1 x NP, 3 x nurses, 2 x HCA's and an efficient and supportive administration team. We are a GP training practice and we have a CQC 'Good' rating. We use 'systmone' (training is available if you haven't used it before) and we are a leading practice within the Bulwell and Top Valley PCN. Date posted 13 February 2025 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Part-time Reference number A2030-25-0001 Job locations Revelstoke Way Nottingham NG5 5EB Job description Job responsibilities Job Summary: Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person, online or via the telephone. Job Responsibilities: Administration To have a thorough knowledge of all practice procedures. To work in accordance of written protocols Photocopy as requested Reception Receiving patients consulting with members of practice team Handing completed repeat prescriptions to patient and checking names and address. Be able to cover all reception positions as necessary Answering the telephone and conveying messages Accepting requests for repeat prescriptions including repeat dispensing, checking the fax and prescription box for repeat prescription requests Maintaining a log of telephone messages MJOG and Accurx Appointments Process appointment requests for today and future appointments from patients by telephone, online and in person. Deal with visits requests Computer Registrations of new patients computer data entry and medical records. Process patients change of address computer data and medical records (have knowledge of practice area. Process repeat prescription request in accordance with practice guidelines. Issue online passwords and familiarise with practice website. Telephone Have working knowledge of telephone system and procedures for during and out of hours. Other Tasks Clear rooms after surgeries Ensure building security have thorough knowledge of doors/windows/alarm. Make coffee for doctors Charging patients the appropriate amount for private work, providing a receipt to the patient and recording the charge in the Petty Cash book Helping with the sorting of filing in new medical records in order that they are in the form used in the Surgery Periodically checking the fax to make sure it is operational and has an adequate paper supply before leaving in the evening Cancelling and rescheduling of appointments when required Any other tasks allocated by managers / team leaders. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of duties outlined in this Job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health & Safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Reporting potential risks identified. Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with the practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional Development: The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources. Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly. Contribution to the Implementation of Services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate. Job description Job responsibilities Job Summary: Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person, online or via the telephone. Job Responsibilities: Administration To have a thorough knowledge of all practice procedures. To work in accordance of written protocols Photocopy as requested Reception Receiving patients consulting with members of practice team Handing completed repeat prescriptions to patient and checking names and address. Be able to cover all reception positions as necessary Answering the telephone and conveying messages Accepting requests for repeat prescriptions including repeat dispensing, checking the fax and prescription box for repeat prescription requests Maintaining a log of telephone messages MJOG and Accurx Appointments Process appointment requests for today and future appointments from patients by telephone, online and in person. Deal with visits requests Computer Registrations of new patients computer data entry and medical records. Process patients change of address computer data and medical records (have knowledge of practice area. Process repeat prescription request in accordance with practice guidelines. Issue online passwords and familiarise with practice website. Telephone Have working knowledge of telephone system and procedures for during and out of hours. Other Tasks Clear rooms after surgeries Ensure building security have thorough knowledge of doors/windows/alarm. Make coffee for doctors Charging patients the appropriate amount for private work, providing a receipt to the patient and recording the charge in the Petty Cash book Helping with the sorting of filing in new medical records in order that they are in the form used in the Surgery Periodically checking the fax to make sure it is operational and has an adequate paper supply before leaving in the evening Cancelling and rescheduling of appointments when required Any other tasks allocated by managers / team leaders. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of duties outlined in this Job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health & Safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Reporting potential risks identified. Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with the practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional Development: The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources. Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly. Contribution to the Implementation of Services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate. Person Specification Qualifications Essential Good standard of general education in Maths and English Excellent written and spoken English Desirable 5 GCSEs (A-C or 9-4) or equivalent to include Maths and English NVQ Level 2 in Customer Service or equivalent Personal Attributes Essential Highly motivated An understanding, acceptance and adherence to strict code of confidentiality Understanding of equality and diversity Excellent communication and social skills Ability to use own initiative, judgement and common sense Ability to work under pressure in a challenging environment Effective time management Flexible and reliable Team player Experience Essential Experience of dealing with the general public Desirable Previous experience of working in a public sector environment Medical reception/administration experience Skills and Training Essential Excellent keyboard and IT skills Desirable Previous experience of a clinical computerised system A computer or typing qualification Other Essential Enthusiastic Good sense of humour Willingness to train and learn new skills sometimes outside normal working hours Able to cover illness and holidays Person Specification Qualifications Essential Good standard of general education in Maths and English Excellent written and spoken English Desirable 5 GCSEs (A-C or 9-4) or equivalent to include Maths and English NVQ Level 2 in Customer Service or equivalent Personal Attributes Essential Highly motivated An understanding, acceptance and adherence to strict code of confidentiality Understanding of equality and diversity Excellent communication and social skills Ability to use own initiative, judgement and common sense Ability to work under pressure in a challenging environment Effective time management Flexible and reliable Team player Experience Essential Experience of dealing with the general public Desirable Previous experience of working in a public sector environment Medical reception/administration experience Skills and Training Essential Excellent keyboard and IT skills Desirable Previous experience of a clinical computerised system A computer or typing qualification Other Essential Enthusiastic Good sense of humour Willingness to train and learn new skills sometimes outside normal working hours Able to cover illness and holidays Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Rise Park Surgery Address Revelstoke Way Nottingham NG5 5EB Employer's website https://www.riseparksurgery.co.uk/ (Opens in a new tab)