Duties/Responsibilities
Location: Old Road Campus Estates Annexe, Roosevelt Drive, OX37DQ
Salary : £28,750 per annum
Working hours: 0800-1630, Monday – Friday
Benefits : 28 Days Holiday + BH, Company Sick Pay, Flex Benefits (EMCOR UK discount scheme)
About EMCOR UK:
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Role overview:
To assist various Contract Managers in the smooth and effective administration of the Contracts. Liaising with other team members to ensure a consistent and professional approach.
What you’ll do:
1. To assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors and engineers
2. To assist with the producing of operational and monthly reports internally and externally
3. To control the full implementation of the IMS and assist with internal audits to ensure fully compliance with EFS standard procedures and accreditations
4. To assist in the preparation of supporting documentation for the purposes of final invoicing
5. To assist in the collation and development of monthly KPI reports on Contract activities
6. To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing
7. To assist with the producing and analysing of financial reports
8. To carry out general typing and filing duties as required
9. To carry out all reasonable tasks that may be requested from time to time by the Operations Manager / Contract Managers
10. To compile engineers timesheets and input relevant information onto the Timesheet Database System
11. To respond to client’s Helpdesk requests
12. To assist with emergency requests and administration cover from additional sites
Who you’ll be:
13. Good communication skills
14. Five GCSE qualifications at level A to C including Maths & English
15. Good IT skills including Word, Excel, PowerPoint, Access & Works – including site specific PPM systems & BMS
16. Good telephone manner
17. Good time keeper
18. Able to work as part of a larger team
19. Conscientious
20. Able to work under pressure and to defined deadlines
21. Basic understanding of Quality Assurance and service delivery
22. Good interpersonal and customer relationship skills
23. Smart, presentable appearance
24. Personable and approachable
25. Flexible and adaptable
26. Trustworthy
27. A team player with the ability to work from their own initiative
28. Willingness to learn new skills and embrace procedures
At EMCOR UK, we embrace and celebrate diversity in all its forms.
We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.
We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.
Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.
Join us in building a better world at work.
Person Specification
Not Specified
Benefits
Not Specified