Location: Castle Buildings, Belfast City Centre
Start Date: ASAP
Duration: Until December 2024, with the possibility of extension
Hours of Work: Monday to Friday, 9:00 AM to 5:00 PM
Rate of Pay: £14.50 Per Hour
Job Overview:
We are seeking a highly organized and detail-oriented Executive Officer to join our team at Castle Buildings in Belfast City Centre. This is a fast-paced role, contributing to response preparation for the UK Covid-19 Public Inquiry. The successful candidate will play a key role in ensuring the smooth operation of various administrative tasks and supporting the team in delivering critical outcomes.
Key Responsibilities:
1. Secretariat Role: Taking accurate notes during meetings.Assisting in arranging and hosting online and hybrid meetings, including issuing invites, distributing meeting papers, and tracking action points.
2. Disclosure Preparation: Contributing to the preparation of disclosure documents, including indexing and creating document schedules.Managing the upload of TEO disclosure to the UK Inquiry Team via Egress.Recording and tracking uploaded documents accurately on a Covid Team Disclosure Tracker.
3. Processing Documentation: Handling UK Covid Inquiry signed undertaking forms, forwarding them to the UK Inquiry Team, and maintaining an electronic tracker.Ensuring all signed undertakings are saved correctly to Content Manager.
4. Tracker Maintenance: Regularly updating team Covid Trackers related to disclosure and indexing.
5. Witness Preparation Support: Assisting in the preparation of witnesses for the Covid Inquiry by gathering necessary materials for statements and responding to witness queries.
6. Exhibit Preparation: Assisting in the preparation of exhibits for Corporate statements, including printing, checking indexes, and ensuring hard copies are accurately prepared.
Essential Criteria:
7. 5 GCSEs including Maths & English, graded A to C, or the level 2 equivalent.
8. 2 A-levels in separate subjects (evidence required).
9. Successful candidates will be subject to an Access NI check.
How to Apply:
If you meet the above criteria and are ready to start immediately, please apply below or send your CV to