We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing office tasks, and ensuring efficient operation within the organization. If you are organized, proactive, and possess excellent communication skills, we invite you to apply.
Responsibilities:
1. Provide high-level administrative support to the Executive Director
2. Manage and maintain the Executive's calendar, including scheduling meetings and appointments
3. Coordinate travel arrangements and itineraries for the Executive Director
4. Prepare and edit correspondence, communications, presentations, and other documents
5. Handle confidential information with discretion and maintain strict confidentiality
6. Conduct research and prepare reports or presentations as needed
7. Assist in organizing and coordinating company events or meetings
8. Manage and prioritize incoming emails, phone calls, and other inquiries for the Executive Director
9. Perform general office duties such as filing, photocopying, and ordering supplies
Qualifications:
1. English & Spanish Proficient (written & spoken)
2. Proven experience as an executive assistant (1-3 years)
3. Excellent communicator verbally and in writing
4. Excellent organizational and time management skills
5. Strong written and verbal communication skills
6. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
7. Computer literacy with the ability to learn new software programs quickly
8. Familiarity with CANVA, Keynote, DocuSign and QuickBooks is a plus
9. Exceptional attention to detail and accuracy
10. Ability to multitask and prioritize tasks effectively
11. Strong problem-solving skills and ability to work independently
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Join our team as an Administrative Assistant and contribute to our success through your organizational skills and attention to detail. This role offers the opportunity to work in a dynamic environment where your contributions are valued.
Apply now if you meet the requirements outlined above and are eager to take on this exciting opportunity.
#J-18808-Ljbffr