The Bookkeeper will be responsible for the accurate and timely recording of financial transactions, purchases, sales, receipts, and payments.
DUTIES AND RESPONSIBILITIES
1. Reconciliations and month-end
Reconcile bank accounts and credit cards in Xero, resolve any failed / bounced payments
1. Reconcile GL accounts by month-end timelines as per the company’s bookkeeping manual and company’s Finance policy
2. Process payroll journals, and reconcile payroll clearing account in accordance with month-end timelines
3. Maintain Fixed asset register and process associated journals including depreciation
4. Complete monthly reconciliation pack and associated journals in accordance with month-end timelines e.g. Income and expense accruals, prepayments, leave provisions.
5. Collaborate and communicate with Finance Business Partners to ensure accuracy and timely compliance
6. Accounts Receivable
Process invoices in Xero
1. Implement and oversee a collections process including regular communication to stakeholders of outstanding amounts and actions to chase outstanding invoices
2. Accounts Payable
Process supplier invoices in Xero, including GL code
1. Process employee expense reimbursement requests
2. Post credit card transactions including GL coding and attaching relevant documentation
3. Send reminders for bills awaiting approval in the accounting system
4. Set up payment batches for approved bills and submit to relevant payment authorizer for approval
5. Send remittance advices to paid suppliers
6. Maintain creditor files
7. Implement and oversee AP process each week/fortnight including communication on when invoices need to be submitted/cut-off times and approval deadlines
8. Tax / Compliance
Assist Finance Business Partners with preparation of monthly BAS. Assist Finance Business Partners with preparation of monthly PAYGW review.
1. Assist in yearly FBT reviews and workings.
2. Learning & Development
Proactively display and maintain an understanding of the skills, knowledge, and competencies required to perform the role.
1. Identify issues and independently seek a resolution, utilizing the support and knowledge of colleagues.
2. Work cooperatively with others, providing a positive influence.
3. Cashflow forecast
Maintain a cashflow forecast to ensure sufficient cashflow is held in the business.
KEY REQUIREMENTS
1. 3+ years of Australian accounting and bookkeeping foundations
2. Formal accounting qualifications such as a Diploma in Accounting or Bachelor’s Degree
3. Excellent communication (written and verbal) and collaborative skills.
4. Proficient in Xero, Microsoft Excel, and Microsoft Teams
5. Experience in Accounts Payable, Bank reconciliations, and posting manual journals
6. Proficient in MS Office (Excel & Word)
7. High attention to detail and accuracy
8. Experience with Astute, Employment Hero, and Astute Payroll are ideal
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