Purchase Ledger Assistant
Full Time, Temporary 6 Month Contract
We have an exciting opportunity to join our Finance Team. Spending over 200 years at the heart of British Shipbuilding, Cammell Laird is based in the heart of Birkenhead. This role is situated in a growing team who are looking for a passionate individual to help support our continued growth and success.
Location
Cammell Laird
Reporting to
Purchase Ledger Supervisor
Hours of work
Full Time (38 hours)
Role Purpose
Reporting to the Purchase Ledger Supervisor, the successful candidate will be responsible for the accurate processing of supplier invoices, ensuring timely approval, resolving invoice queries, and reconciling supplier statements. This role is critical to maintaining accurate financial records and supporting the smooth operation of our accounts payable function.
Key responsibilities
Invoice Processing:
· Accurately process supplier invoices into the accounting system using P2P technology
· Ensure invoices are coded correctly and match purchase orders.
Approval Management:
· Track and follow up on invoice approvals from relevant departments.
· Ensure invoices are approved in a timely manner to avoid payment delays.
Invoice Queries:
· Investigate and resolve any discrepancies or queries related to supplier invoices.
· Liaise with suppliers and internal departments to resolve issues efficiently.
· To maintain the P2P ‘Invoice Queries' to resolve in a timely manner to ensure flow of invoices through the PL system.
Supplier Statement Reconciliation:
· Regularly reconcile supplier statements to ensure all invoices and payments are accounted for.
· Identify and rectify any discrepancies between supplier statements and the company's records.
Communication and Liaison:
· Maintain effective communication with suppliers and internal stakeholders.
· Provide support and information as needed to the Purchase Ledger Supervisor and other team members.
Documentation and Filing:
· Maintain accurate and organised filing systems for all purchase ledger documentation.
· Ensure all records are kept up-to-date and in compliance with company policies.
Assisting with Payments:
· Assist with the preparation of payment runs.
· Ensure that payments are processed in accordance with agreed terms and conditions.
Support Month-End Processes:
· Assist in month-end closing activities, including preparing necessary reports and reconciliations.
· Provide support to the Purchase Ledger Supervisor during the month-end and year-end close processes.
Technical / Professional Qualifications / Requirements
· AAT Level 2 or higher preferred
· Excellent Microsoft Skills, including Excel, PowerPoint and Word
Skills Requirement
You must;
· Have the ability to work independently, as well as a team player
· Previous Purchase Ledger experience in a busy office environment
· Previous experience of Excel
· Excellent communication skills
· Confident with working high volumes of data whilst maintaining high standard of accuracy
· Able to identify, challenge and recommend process improvements
· Strong focus on customer success
· Organised and resilient under pressure
· Positive attitude, keen passion for driving efficiency and self-development along with strong team orientation
Job Types: Full-time, Temporary contract
Contract length: 6 months