Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
This is a unique opportunity in that the role is new and so the post-holder would be encouraged to influence the shaping of administrative processes, so long as the core administration tasks are complete. Some processes are already established, and, in this case, training would be provided. Therefore, the role comes with a good balance of structure but also openness for new processes, or a re-fresh of current processes.
The role is primarily to support the Business Manager with administration tasks but also to work with and cross-cover (for annual leave and sickness purposes), when needed to other admin team members. This role sits amongst other admin team roles so there is plenty of opportunity for peer-to-peer support and cross cover would be reciprocal. As the role is new the post-holder will be fully support by the Business manager during the initial stages of induction.
Therefore, we are looking for an enthusiastic individual with good initiative to undertake and keep track of admin/project admin tasks such as: -
-keeping files up to date
-sending meeting invites
-taking notes to follow up post meetings
-submitting new supplier requests forms
-undertaking internal recharge forms
-communicating and dealing with supplier queries or queries from other internal admin or finance admin departments
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHSwe’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
The working pattern for this role is as follows:
Tuesday, Wednesday, Thursday for 5 hours per day*.
*Once the induction and training period is complete, the Wednesday would be offered as a working from home day. All work from home days are subject to the needs of the service and therefore during periods where other team members are on leave it might be that you are asked to swap a working from home day to an in the office day. This rule applies to all members of the wider admin team.
Ideal hours would be 08:30am - 1:30pm, but 8am-1pm or 9am-2pm would be considered.
Due to the part-time nature of this role and the cross cover required, requests for working patterns for more than 1 day per week, working from home will not be accepted.
This advert closes on Monday 3 Feb 2025