Finance Officer
Based in Northampton, hybrid working 1-2 days per week in addition to this requirement to attend London office once a week
Salary: Up to £30,000 per annum
Hours: Monday - Friday 9AM-5PM
Overall job purpose:
As Finance Officer you will efficiently process all aspects of income for our client, ensuring accurate information is entered into both CRM and accounting systems.
Duties to include:
1. Accounts Receivable / Income Processing: The post holder will ensure prompt, accurate and effective processing of income. They will:
* Enter all income data, including direct debits, standing orders, website payments and cheques into CRM database and accounting system, ensuring consistency between systems;
* Process card payments over the phone;
* Ensure donor information is provided to the fundraising and membership team on a timely basis;
* Maintain registers of standing orders and direct debits for the membership scheme;
* Prepare sales invoices, post receipts and allocations;
* Bi-monthly credit control/liaising with customers;
* Work with regional teams to ensure processing of gift aid envelopes;
* Produce ad-hoc reports as required by the finance team, budget holders, project managers and external bodies;
* Work with other members of the finance team in the preparation of annual audit schedules.
1. Accounts Payable: The post holder will:
* Register and process purchase invoices in an accurate and timely manner, to ensure payments can be made;
* Respond accurately and efficiently to queries from suppliers and colleagues regarding payments;
* Manage the Finance email inbox;
* Prepare supplier statement reconciliations, as necessary;
* Process staff expenses, ensuring compliance with policy;
* Process purchase invoices and Champing refunds for trading subsidiary.
2. Financial Management and Operations: The post holder will:
* Produce ad-hoc reports as required by the finance team, budget holders, project managers and external bodies;
* Work with other members of the finance team, in the preparation of annual audit schedules;
* Bank reconciliations;
* Monthly/quarterly balance sheet reconciliations;
* Post monthly prepayment journals;
* Manage retentions register;
* Administer procurement cards and reconcile the control account;
* Be a "chart of accounts champion", ensuring correct nominal coding is used;
* Advise staff on coding queries;
* Process Intercompany Transactions;
* Undertake ad-hoc projects and other similar duties, as required within the Finance function;
* Ensure the Senior Finance Officer is kept informed of any salient issues.
3. Additional: The post holder will:
* Support change projects both within and outside of the Finance team, to make the organisation more effective;
* Minute taking for Finance Team meetings;
* Proactively share best practice and learning across the wider organisation;
* Ensure procedure guides for all areas of responsibility are written, fit for purpose and kept up to date;
* Undertake ad-hoc projects and other similar duties as required within the Finance function.
Employee benefits:
* Membership of the generous Civil Service Pension scheme
* 27.5 days annual leave provision, rising 30 days after five years' service and 33 days after ten years
* Flexible working arrangements
* Home working allowance for home-based staff
* Life assurance through the Civil Service Pension scheme
* Learning and development opportunities
* Enhanced parental leave arrangements
* A free and confidential employee assistance programme
* Season ticket loans and cycle to work scheme
* Subscription allowance to a professional body
* 20% staff discount on Champing at specific sites
If you wish to apply for this role, please send your updated CV to: Gabriella.Saunders@office-angels.com
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