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Are you an organised and proactive individual looking for an Office Manager role? Abley Letchford is expanding, and we need a reliable and motivated professional to keep our Reading office running smoothly. This is a varied and fast-paced position, based in our lovely new office space, high up overlooking the Thames, requiring excellent prioritisation, communication, and multitasking skills. If you thrive in a dynamic and friendly environment and have a can-do attitude, then we’d love to hear from you!
Our Culture
Abley Letchford is a trusted development planning and infrastructure consultancy, providing high quality services to clients across the UK. With offices in Hungerford and Reading, we are a diverse and collaborative team that values everyone’s unique skills. Our commitment to excellence and teamwork makes us a fun, inclusive, and rewarding place to work.
Role Requirements
As an Office Manager, you will play a key role in ensuring the efficient running of our office, supporting our team, and handling a range of administrative tasks. Your responsibilities will include but are not limited to:
1. Provide varied support and administrative assistance to the team: This includes embracing digital software for managing schedules, coordinating meetings, and handling reports and documentation.
2. Provide additional support to Senior Leadership Team where required: Assist with high-level administrative tasks and special projects.
3. Answering phones and welcoming visitors: Serve as the first point of contact for staff, clients and visitors, ensuring a professional and friendly reception.
4. Office Administration: Ensure the smooth functioning of office operations, including equipment, supplies, and policies.
5. HR Support: Assist with HR functions such as holiday tracking, absence management, inductions, and training.
6. Finance: Timesheets, sales invoicing, purchase ledger and staff expenses.
7. Facilities management: Oversee the maintenance and management of office facilities.
8. H&S and ISO 9001 processes: Proactive coordination/implementation of systems.
9. IT: Responsible for day-to-day office and equipment issues as well as new starter set up.
10. Perform other duties, as requested by the Directors or Business Manager: Be flexible and ready to take on additional tasks as needed.
Skills and Experience Required
We’re looking for an experienced and highly organised individual with:
1. Demonstrable experience in a similar role.
2. Excellent organisational skills, with the ability to manage multiple projects simultaneously and meet deadlines.
3. Strong interpersonal skills, capable of building positive relationships with staff as well as external providers.
4. Ability to exercise discretion in dealing with confidential or sensitive matters.
5. Excellent planning and organisation skills with a methodical approach to managing a varied workload.
6. Proactively follows and improves processes to enhance efficiency.
7. Ability to learn quickly and work under own initiative, proactively with a problem-solving approach.
8. Ability to work in a busy environment and to adapt to the changing needs of the business.
9. Strong communication and time management skills.
10. Excellent attention to detail.
11. A flexible approach to your work, with a can-do attitude.
12. Strong IT and administration skills, including creating and formatting documents. Familiar with tools such as Microsoft Word, Excel, Outlook, PowerPoint and Teams. Willing and able to learn new software packages.
13. Excellent written and spoken English.
We provide a positive working environment and staff wellbeing is at the forefront of our minds. We offer a comprehensive benefits package, with training and career paths tailored to the individual. Our Reading office is located in an area with excellent transport links and close to everyday amenities.
1. Annual Leave: 25 days plus statutory bank holidays, plus an extra day off for your birthday.
2. Pension Scheme: Employer contribution of 4%.
3. Life Assurance: 4 x basic salary.
4. Generous Social Budget: Including Summer and Christmas events.
5. Optional Benefits: Salary sacrifice employee health insurance scheme and cycle-to-work scheme.
6. Flexible Working: Early finish at 4pm on Fridays.
Hours
Full Time – 36 Hours - Monday to Friday 8.30am to 5pm (4pm early finish on Friday) with 1 hr for lunch.
To Apply
If this sounds like the perfect opportunity for you, we’d love to hear from you! Please send your CV and a covering letter to:
Susie Lawman @ contact@ableyletchford.co.uk (strictly no agencies please).
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Civil Engineering
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