Office Manager (Hospitality and Events)
Guards Polo
Searcys are seeking a dedicated and dynamic Office Manager (Hospitality and Events) to join our team. As an Office Manager, you will play a crucial role in overseeing the financial operations of our catering and client services, ensuring accuracy, efficiency, and compliance with financial regulations. If you have a strong background in finance, excellent analytical skills, and a passion for the catering industry, we invite you to apply for this exciting opportunity.
As an Office Manager, you will receive the following industry-leading benefits:
* 50% discount across Searcys venues
* Enrolment into the Searcys pension scheme
* Up to 38 days annual leave (dependent on job role)
* Enhanced Maternity and Paternity Leave
* Access to everyday discounts and communication portal
* Employee assistance program and qualified Mental Health First Aiders
* Meals are provided on shift when working within one of our venues
* Your birthday off to celebrate in style
* A day off to volunteer/give back to the charity of your choice
* A wide selection of Searcys ibelong Events.
Job Type: Full Time
Key Responsibilities
* Liaising between the production kitchen in High Wycombe and the sales office in London
* Managing and organising the kitchen and sales administration for the business
* Supporting the Executive Chef and General Manager in accurate reporting
Daily Tasks:
* Processing purchase invoices and approving E-invoices
* Assigning purchase invoices to each event
* Raising sales invoices (deposits, final spends)
* Updating the sales tracker post-event with actual revenue
* Managing goods received tracker
* Working with the sales team to ensure client requirements are communicated to the kitchen
* Assisting in the production of allergen forms for each event
* Inputting special diet and nutritional information into function sheets
Weekly Tasks:
* Closing week on accounting system
* Conducting debt analysis
* Sales tracker analysis and sense check
* Compiling the purchasing report
* Inputting payroll hours into HR system
* Attending planning meetings with the Head Chef and updating the food sheets for upcoming events post-meeting
Monthly Tasks:
* Reconciling accruals for month-end accounts
* Reconciling prepayments for month-end accounts
* Credit card statement reconciliation
* Updating the staff transfer tracker
* Updating stock sheet prices
* Managing office supply purchasing and budget accordingly
Ad-hoc Tasks:
* Analysis of procurement including set-up and de-list supplier requests
* Spot checks of food, drink, and consumable stocks
* Spot checks of GDPR processes
* Spot checks of credit card terminals
* Post-events P&L compilation and analysis
* Verifying costings accuracy
* Updating staff files
* Onboarding and right to work checks
* Reporting on training position
* Managing building maintenance, equipment repairs, and office-related matters
* Uploading and attaching tasting photos and notes to event files
Strong knowledge of Excel and IT proficiency is required. Candidates should be able to work independently, be proactive, work to tight deadlines, and be well-organised to prioritise tasks. Proficiency in the English language, native or bilingual, is essential.
Searcys, Britain’s oldest catering and restaurant brand, was established in 1847. We are best known for our Champagne Bars, Restaurants, and stunning Events Venues in iconic destinations such as 116 Pall Mall, The Barbican, The HAC, The Gherkin, and St Pancras International.
Our commitment to delivering unparalleled service, quality, and innovation is reflected in every aspect of our brand. At Searcys, we recognise the value of individuality and actively embrace the diversity of our teams, as they are the cornerstone of our success.
If you share our passion for the hospitality industry and seek a dynamic work environment that celebrates your unique strengths, we would love for you to join our team!
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