The Opportunity Primary Objectives: Successful Delivery of Sourcing Projects: Work closely with internal stakeholders across our global organisation to successfully deliver sourcing projects in the Facilities Management (FM), Travel and Marketing categories. Development and Maintenance of Category Plans: Develop and maintain category plans for FM, Travel and Marketing. Support for Contract Managers and Service Owners: Assist Contract Managers and Service Owners in successfully transitioning to new agreements. Cost Reduction and Service Improvement: Support the delivery of cost reduction and service Improvements when the contracts become operational. Risk Management: To support Contract Managers and Service Owners in managing the risks associated with the firms Facilities Management, Travel & Marketing suppliers globally. Key Internal Relationships: Head of Procurement Procurement Operations Manager Regional Operations Director for Asia and Australia. Head of Office Operations for EMEA and UK Senior Manager, Client Services & Travel Management BD Director, Brand, Marketing and Digital Business Finance. General Counsel & Risk. Key External Relationships: Third party suppliers. Primary Responsibilities: Sourcing Specific Establish Sourcing Expertise: Become recognised and accepted as Herbert Smith Freehills expert in FM, Travel and Marketing. Category Plan Creation: Develop category plans to deliver value to the firm from our spend on FM, Travel and Marketing. Sourcing Process Management: Lead and manage the sourcing process for fit-for-purpose products and services, ensuring the lowest possible costs and mitigating operational and commercial risk. Strategic Sourcing Projects: Plan and successfully lead Strategic Sourcing Projects from inception through to Contract Award and Implementation, working closely with global stakeholders in HSF. Sourcing Project Delivery: Deliver Sourcing Projects within agreed deadlines and budgets, including: - Supporting stakeholders to challenge and document Business Requirements. Analysing Supply Markets and devising and implementing Sourcing Strategies. Preparing current cost baselines working with Finance. Preparing and issuing Requests for Proposal and Quotations and Pricing Templates. Responding to Supplier Clarification Questions in collaboration with stakeholders. Agreeing on Supplier Selection Criteria. Scoring and evaluating responses to RFP's and RFQ's. Managing and conducting tender presentations. Negotiating all aspects of the Contract working with our internal legal team. Preparing implementation plans with Suppliers and Stakeholders. Supporting Contract Managers and Service Owners during the transition to new agreements. Cost Reduction and Service Improvement: Assist in delivering cost reduction and service improvements when contracts are operational. Process and Contract Compliance: Work with business stakeholders to ensure compliance with negotiated agreements and manage any exceptions. Service Improvement: Proactively identify changes and improvements to the Procurement service offering, policies, and practices. Training and Knowledge Sharing: Deliver training and share knowledge with non-procurement team stakeholders on best practice procurement, including the use of IT systems. Relationship Building: Build and maintain strong internal relationships and trusted advisors with key stakeholders in the firm. General Escalate issues to the Head of Procurement, if needed. Provide support in other Categories if required. Participate in other procurement projects as required. Undertake other procurement and administrative tasks as required. Comply with health and safety and risk management obligations in accordance with Herbert Smith Freehills’ legislative obligations and internal workplace health and safety policies and procedures. Key Performance Indicators: Annual Savings in FM, Travel & Marketing Other 'value (such as improved services or service levels)' delivered from Sourcing projects. Feedback from relevant HSF stakeholders On time delivery of Strategic Sourcing projects Qualifications, Skills & Experience: Essential At least 7 years of experience in Sourcing roles in either; Facilities Management, Travel or Marketing Experience negotiating multi-million £GBP outsourcing contracts. Very strong negotiating skills A good knowledge of English Commercial Law. Strong presentation and communication skills Excellent analytical skills. High level of attention to detail and organisational skills. Strong presentation and communication skills. Used to successfully running several sourcing projects in parallel working to challenging timescales. Proficient user of MS Word, Excel, Power BI, and PowerPoint. Desirable Experience working in a professional services or large-scale corporate environment. Experience working in a similar global or regional role. Degree level or higher qualification A CIPS professional qualification. Experience user of Procurement Technologies such as e-Sourcing Team Business Finance, London BF Linda Parkinson Level 3 Working Pattern Full time Location London Contract type Permanent Contract Diversity & Inclusion At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work. We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.