Join to apply for the Admin Assistant (AA) role at Virtual Bridges
Position: Full-Time Temporary Admin Assistant
Contract: 3 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 hours per week)
Hourly Rate: £11.44 per hour
Job Description
* Be the first point of contact for families/friends of prisoners and official visitors including solicitors, Police, Probation etc and responsible for informing them of all visiting procedures for the establishment.
* Receive telephone calls and e-mails from visitors booking a time/date to visit, allowing the visit to be entered onto the booking system, sending out visiting orders and ensuring these are valid at the time of booking.
* Produce and distribute visits lists in advance of all sessions and Safeguarding lists for visits, switchboard and visits centre.
* Ensure that public protection and security information is kept up to date and relevant on the booking system.
* Monitor for any alerts identified for prisoners and their visitors to ensure safety of all concerned and raise issues around underage visitors, informing security of any issues.
* Undertake initial work to arrange visits for disabled visitors and special circumstance visits e.g. bereavement.
* Provide information to outside agencies when requested, such as assisted prison visits scheme.
* Other administration tasks as and when required.
Requirements
* Able to follow well established processes and detailed instructions.
* Strong administrative skills with proficiency in Microsoft Office packages.
* Excellent communication skills, both written and verbal.
Benefits
* Weekly pay, holiday and pension scheme.
* Location accessible by car, train or bus.
Application Process
If you are interested in this position, please apply online with your CV in WORD format.
Important
This role will require HMPPS vetting which can take 2-3 weeks to process and the successful applicant cannot start in the role until this is in place. Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years.
Seniority level
Entry level
Employment type
Temporary
Job function
Administrative
Industries
Administrative and Support Services
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