Office Coordinator
Location: Hamble-le-Rice
Hours: 09:00–17:00, Monday to Friday (office-based)
About Our Client:
They are a leading provider of geophysical services, supporting clients across multiple sectors with high-quality data and project delivery. They are seeking a proactive and organised Office Coordinator to ensure the smooth running of their office in Hamble-le-Rice and to support their growing team.
Key Responsibilities
* Manage incoming calls and enquiries, ensuring prompt and professional responses and directing queries to the appropriate team members for efficient action.
* Coordinate the preparation and submission of tender responses, working with technical and management teams to meet deadlines and requirements.
* Maintain and monitor scheduling for internal meetings, project deadlines, and key deliverables, ensuring all stakeholders are informed and aligned.
* Oversee inventory management, including ordering, tracking, and restocking office and field supplies to support ongoing operations.
* Support general office administration, including document management, filing, and correspondence handling.
* Assist with internal and external audits, including preparation and organisation of documentation for ISO accreditations and compliance requirements.
* Liaise with external suppliers, service providers, and clients as needed to support office and project needs.
* Assist with the organisation of staff meetings, training sessions, and company events.
* Ensure the office environment is well-maintained, organised, and compliant with health and safety standards.
* Provide ad hoc administrative support to management and project teams as required.
Skills & Qualifications
* Previous experience in an office coordinator, administrator, or similar role is desirable.
* Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
* Excellent verbal and written communication skills, with a professional and approachable manner.
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general computer literacy.
* Ability to work independently and as part of a team, demonstrating initiative and reliability.
* Attention to detail and a proactive approach to problem-solving.
* Experience with inventory management or procurement processes is an advantage.
* Knowledge of the geophysical or engineering sector is beneficial but not essential.
Additional Information
* This role is based at our Hamble-le-Rice office and is not suitable for remote working.
* Standard office hours are 09:00–17:00, Monday to Friday. Flexible working hours may be possible for the right candidate.
* Right to work in the UK is essential.
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