Company Secretarial Assistant page is loaded
Company Secretarial Assistant
Apply locations Staverton, Gloucestershire time type Full time posted on Posted 3 Days Ago job requisition id R4382
Ontic, a leading licensor and manufacturer of complex engineering parts for the global aerospace and defence industries, are now recruiting for a Company Secretarial Assistant / Paralegal to join us where you'll be responsible for supporting the company secretarial and legal and compliance activities of the Ontic group in the UK, Jersey, the US and Singapore.
This role will be based at our Ontic Staverton site with an expectation of being on site for the majority of the time (min 3 days). Candidates seeking a part-time role (minimum 3 days per week) will also be considered. Occasional travel to other sites in the UK, London and the US may be required from time to time.
The position would be suited to a junior company secretarial professional or paralegal looking for experience in an exciting and entrepreneurial environment.
The Role:
A varied role supporting the Legal and Compliance teams across a range of company secretarial and administrative tasks, including preparing board minutes and resolutions, managing filings with Companies House, and coordinating with admin providers in the UK, Jersey, and Singapore. You'll help administer share plans, prepare Board packs, manage document execution via DocuSign, and support licensing transactions, KYC, contract management, and investor communications. You’ll also contribute to annual reporting and drive process improvements through technology to optimise company secretarial operations.
About you:
At Ontic, our culture is integral to making sure we enjoy our work and deliver for our customers. While we look for the right skillset, we're also looking for someone who will thrive within our recognition and empowerment culture.
We’re looking for a proactive self-starter with a background in company secretarial administration, paralegal work, or junior legal practice—ideally with experience in English company law and managing a group structure with multiple subsidiaries. Familiarity with Companies House and secretarial admin processes is essential, along with the confidence to engage with stakeholders at all levels, including senior leadership. The right candidate will thrive in a fast-paced, evolving environment, work well under pressure, and support legal and contracts teams with contract management and annual reporting. Those who embrace our dynamic culture and show initiative will have opportunities to grow and take on more responsibility.
Benefits:
* Up to 29 days paid holiday plus Bank Holidays
* 10 hours paid volunteering time
* Annual goal share bonus scheme for all employees
* 24/7 Employee Assistance Program (EAP)
* Discounts and offers from a range of retailers
Best place to work:
We are more than the sum of our parts. And we’ve been recognised internally and externally for being so:
* We were ranked #9 in Best Companies’ Q3 leaderboard for Best Manufacturing Company based on our employee feedback
* 72.5% of employees who took part in our 2023 employee satisfaction survey said they are proud to work at Ontic
No day is the same at Ontic; we have doubled in size over the last couple of years and are still in rapid growth. We attribute our success to empowering colleagues to create the opportunity, fostering an environment of autonomy where we ask for forgiveness, not permission.
Our values:
* We share a common sense - we’re a global family of specialists with a shared passion for precision.
* We have the freedom to choose - we’re challengers and innovators with the freedom to think differently and challenge the status quo.
* We create the opportunity - we’re change-makers with a clear direction and can-do spirit.
We are a fast-paced business with ambitious growth plans; so if you are dedicated, enthusiastic and always seeking ways to improve, you'll enjoy a career with us!
About Us
Ontic is a leading global aerospace OEM trusted by the world’s aerospace leaders. With over 1,300 employees across four time zones and seven sites, we have more than doubled in size since 2019 and are continuing to grow.
With capabilities spanning various aerospace sectors, our long-term, established investments with leading aviation OEMs enable them to divest their product lines to us, freeing them to focus on the future.
Whether a customer, partner, member of the community, or each other, our promise remains the same — we embrace the challenge to start where others stop. So, why not join us? Apply today and take off with Ontic.
We are more than the sum of our parts. Why not join Ontic today?
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