Role - PA / Project Support Location - London Pay Rate / Salary - £27,205 Hours - Full time, Hybrid working available. Closing Date - 22 nd November About the role Accountability's Provide a professional, accurate and reliable PA and administration support service - along with Admin assistant to the extended business unit as required. To work with / manage team assistants to ensure a professional and efficient admin support team for the engineering and quality departments Diary and itinerary management, preparation of weekly meeting packs. Updating and ensuring all contract lists are current Document management/organisation and filing Record and produce minutes for key business meetings Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio Maintain data / records so that information is readily available and easily accessible Provide office services such as reprographics, binding etc Arrange meetings and coordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required Maintain confidentiality of all information Keep in touch with the team member when they are out of the office and report issues / take actions for response Respond to phone / email enquiries to / from wide range of external parties etc. Prepare letters, documents ensure reports are well presented Keep up to date training / inductions logs on all team members and liaise with HR Managing the on boarding process for new starters into the team, ordering equipment and obtaining system success as required. Knowledge, Skills Qualifications & Experience Good organisational skills (flexible / Organised / methodical) Ability to work independently and be proactive Excellent communication / interpersonal skills, notably with various levels of the organisation and externally The ability to work as an integral part of a team contributing to team success, communications and positive working environment Flexible approach with the ability to multitask and work on own initiative Previous team support experience Discretion - confidentiality when dealing with sensitive information Attention to detail General administrative / secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems) Use of outlook or similar dairy/email application. Microsoft office - word, excel and power point. Working knowledge of SAP and ability to raise requisitions desirable Previous experience in the energy industry desirable.