Act as the primary point of contact for the Transformation Team for internal and external communication, screening calls/emails/visitors as appropriate. Ensure all information and documentation is processed, maintained, monitored, and filed correctly and coherently. To prepare, in draft, routine correspondence and reports on behalf of the Transformation Team in accordance with agreed priorities. Place orders with suppliers on behalf of the team including obtaining quotations from suppliers, using the e-procurement system to generate orders, receipting of goods and services and co-ordinating payment of invoices with the finance team. Organise complex meetings on behalf of the team with multiple stakeholders, including managing the booking of venues, sending out meeting agendas, invites, arranging refreshments. To be first line of contact for enquiries needing to deal with sensitive information in an appropriate manner and handling data and information in accordance with the data protection act and the Trust Information Governance Policy and Procedure. Be resourceful in sourcing information. To create, maintain and operate information databases and bring forward systems and follow up actions from minutes of meetings to maintain agreed timescales and deadlines. Ability to balance competing needs, have excellent time management, strong customer service and engagement capabilities, as well as networking skills. A flexible approach to working within a team and maintain good working relationships with internal and external contacts and to be professional and flexible at all times providing continuity of cover during periods of staff annual leave or sickness. To ensure excellent interdepartmental working and high standards of customer care at all times via timely and accurate communication. To undertake other general administration work as directed by the Director of Transformation and Transformation Portfolio Management Team. This work will be within the post holders capacity and consistent with the responsibilities of a Band 5. To assist with recruitment including administration associated with the NHS Jobs employers web based recruitment system and TRAC system and organise complex interview arrangements with candidates. Provide secretarial support and take high quality professional accurate minutes of internal Directorate and Corporate meetings including the Transformation Steering Group and others as required. Maintain internal NHS systems for recording, timesheets, purchases, and expenses. Organise events and functions on behalf of the Director to include reviewing, sourcing and booking of venues, liaison with catering and other supply companies, preparation of papers and other event materials, co-ordinating invitations, raising orders with suppliers and arranging for payment of invoices. To ensure consistent, open and honest dialogue and clear communication is maintained at all times with the Chief Executive and Executive Directors PAs/support staff. Project Support Setting up and maintaining project documentation, including, producing project reports, carrying out research and development to support projects or programmes and monitoring project risks and achievement of milestones. Maintain risks, actions, issues, change and dependency registers. Implementing and maintaining programme and project management structures, frameworks and tools, and supporting project managers and other colleagues to use these consistently and effectively. Contributing to the development of programme and project documentation including PIDs, Plans, and Business Cases etc. Maintaining central project records and establishing project controls, keeping the project manager aware of the project status. Preparation of project reports including status reports, risk and issue logs and project dashboards taking action accordingly Attend Project team meetings as required and maintain action and decision logs as required. Providing flexible, hands-on delivery support and assisting with effective communication between project management and the business Implement and maintain appropriate systems to enable effective planning and scheduling of project activities.