Job Role: Administration Assistant Salary: £25,000 Hours: 9am to 5:30pm, Monday to Friday Work Arrangement: Hybrid - 4 days in the office, 1 day working from home Office Location: Cardiff City Centre (walking distance to Cathays train station) Company Overview Pertemps is collaborating with an award-winning, multi-disciplinary environmental consultancy that prioritises reducing its carbon footprint. This company is committed to delivering nationally significant projects while maintaining a sustainable approach. Position Overview Ensure the efficient operation of the client's office by maintaining a tidy workspace, adhering to environmental objectives, and providing comprehensive support to various departments. Key Responsibilities Front Desk Management: Serve as the first point of contact for phone calls and visitors. Resource Planning: Update the weekly resource planning spreadsheet in preparation for Monday meetings. Travel Arrangements: Assist project managers by arranging hotel and car hire bookings as needed. Timesheet Coordination: Remind colleagues to submit weekly timesheets promptly, assisting the finance administrator. Database Maintenance: Maintain and update the subconsultant database. Fee Application Preparation: Prepare fee applications as required. Invoice Management: Scan, save, and forward general invoices, supporting the finance officer. Petty Cash & Mail: Manage office petty cash and handle incoming mail. Tender Process Support: Complete standard financial answers to support the tendering process. Project Register Maintenance: Maintain and update the project register. New Staff Onboarding: Facilitate the onboarding of new staff by: Ordering their Personal Protective Equipment, Setting up staff and personal HR folders. Skills and Experience Strong proficiency in Excel. Proficient written English skills. Good working knowledge of Microsoft applications such as SharePoint, Word, and PowerPoint. Friendly and helpful demeanour. Benefits: Flexible working arrangements and opportunities for volunteering. 20 days of holiday 8 bank holidays with the option to purchase an additional 5 days. Gradual increase of 5 additional days of holiday with length of service. Company pension scheme. Life assurance. Private medical insurance. Mentoring scheme and personalized training packages.