This role is a three month position starting asap.
MAIN PURPOSE OF THE JOB:
Support the business by providing financial support, ensuring all accounting systems are updated in real time with accurate data which has been correctly accounted for.
MAIN TASKS OF THE JOB:
Daily Bank Receipts – enter and maintain Paying-in spreadsheet completing all fields as necessary to include receipt book input with checks and informing staff by email.
Receives client calls in respect of card payments for disbursements, invoices, and debtor balances. Recording these receipts on the Paying-in spreadsheet accordingly.
Verifying Card Receipts to ensure all funds are received in a timely fashion
Manages shared email inbox.
Assists with monthly balance sheet reconciliations.
Performs twice weekly payment runs.
Raises all sales invoices daily
Maintain strict debt control measures ensuring customer sales ledger accounts are constantly cleansed and reconciled and overdue debts are appropriately managed
Process purchase invoices daily
Ensure that all purchase invoices are approved in line with the company’s delegated authority procedures.
Raise Purchase Invoices for suppliers that do not issue their own invoices and enter onto Xero.
Raise cheque payments as requested ensuring a request form and documents are attached to cheques for the signatory to sign off
Control all aspects of Petty Cash to include month end reconciliations.
Assist with the weekly supplier payment runs – collate list and documents ready for payment by the Management Accountant.
Assists the management accountant with all month end duties and year end files and audit.
Cover for the Assistant Accountant/ Management Accountant whilst away from the business.
This is not an exhaustive list and flexibility to perform other duties as required will be essential.
Skills and Experience
Minimum of 3 years working in an Accounts Department
Accountancy related qualification preferred.
Experience working with accounting packages and Microsoft packages such as Word, Excel etc.
Must be accurate and have strong attention to detail.
Must assist Management Accountant to ensure deadlines and targets are met.
Able to communicate effectively externally and internally.
Team player
Able to deal with Customers and Suppliers in a sympathetic manner whilst achieving company standards and requirements.
Not afraid to raise any issues or question systems etc.
Positive and Can-do attitude.
Continually aim to improve procedures, systems etc.
Must be able to work in a busy and noisy office and demonstrate the ability to “switch-off” and complete own tasks effectively.