Vanrath are recruiting for an Administration Officer on behalf of a large public sector body in Lisburn on a temporary basis.
What's in it for you?
* Full time 37 hours
* Temporary
* £12.59ph
About your next employer
As a member of the Finance Team, the post holder will be required to provide a comprehensive administrative/clerical service to the professional and support staff within the Finance team. They will also have to ensure all responsibilities are carried out in a timely, effective manner and that general confidentiality is maintained on all issues relating to the workload.
What you'll do
Administrative Support
* Perform general administrative tasks such as filing, photocopying, handling correspondence, and updating records.
* Maintain accurate and organised financial documentation, including invoices, receipts, and records of transactions.
* Assist with the preparation of financial reports, summaries, and spreadsheets as required by the Finance Team.
Financial Data Entry and Management
* Input and update financial data into the financial management system, ensuring accuracy and consistency.
* Monitor and maintain the integrity of data entries, promptly addressing any discrepancies.
* Track and process invoices, receipts, and other finance-related documents in line with protocols.
Customer Service and Liaison
* Act as a point of contact for internal and external inquiries related to finance, providing accurate and helpful information.
* Handle requests and queries from other departments, contractors, and suppliers with professionalism.
* Support the resolution of finance-related queries, ensuring a high level of service.
Documentation and Reporting
* Assist in preparing and distributing routine financial reports, summaries, and statements as directed by the Finance Manager.
* Ensure compliance with policies and procedures regarding data protection and confidentiality.
* Maintain organised and up-to-date digital and paper records to facilitate audits and financial reviews.
Support for Finance Team Operations
* Assist in departmental projects, including data gathering, report compilation, and preparation of financial presentations.
* Coordinate and support meetings within the Finance Team, taking minutes when required and ensuring distribution of necessary materials.
Compliance and Confidentiality
* Adhere to all policies regarding finance, data protection, and confidentiality.
* Ensure accurate records and compliant handling of financial data in line with regulatory standards.
Other Duties
* Undertake any additional duties as required to support the Finance Team and overall objectives.
About you
Essential:
* GCSEs in English and Maths (A*-C) or equivalent.
* Basic understanding of finance or accounting principles.
* Familiarity with administrative practices, especially within a finance or accounts department.
Essential Skills and Experience:
* Proven experience in an administrative role, ideally within a finance or accounts team.
* Strong data entry skills with a high level of accuracy and attention to detail.
* Proficient in Microsoft Office Suite, particularly Excel, with the ability to create and manipulate spreadsheets.
* Good verbal and written communication skills, able to handle queries and draft concise reports.
To apply today contact Leanne Garrett in the strictest confidence.
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