We are looking for an organised, positive and proactive Talent Coordinator to join our Talent Team with a primary focus on resource coordination alongside permanent hiring. You will have a passion for helping to find and secure the best people and will look forward to working in a fast-paced, creative team.
Main responsibilities
Resource & Traffic Coordination
* Supporting the Talent Manager in the allocation and navigation of resource across projects
* Supporting the Talent Manager to research and identify potential candidates for freelance, perm or sub-contracting collaborations
* Helping to keep our Production Platform OpenAir up to date with resources across projects; adding freelancers and allocating resource to projects/project bookings, and identifying availability or conflicts
* Using the resource channel to send resource availability updates and help navigate scheduling conflicts
* Coordinating calls with potential resource with teams, setting up interviews and sharing relevant info/profiles with teams
* Supporting the contracting and onboarding of freelancers and subcontractors to make sure they hit the ground running
* Ensuring all documents are fully executed and filed correctly including NDA’s and freelancer and subcontractor agreements
* Making sure all relevant onboarding information is with the teams, facilities and IT in a timely manner
* Supporting with IR35 status determinations for new freelance bookings
Talent & Recruitment Coordination
* Supporting with the permanent recruitment process; liaising with recruiters, adding vacancies to applicable job boards, arranging interviews and administrative point of contact
* Helping to keep our recruitment platform Greenhouse up to date; adding CVs, helping to process applications and create pipelines
* Scheduling interviews and screening calls
* Sharing feedback and updates with candidates throughout the process
* Draw up offer letters of employment and contract paperwork
* Gather references for successful candidates and save in our HR platform
* Sending offer letters and contracts to permanent hires via Rippling
* Handing over new hires to the People & Culture team for onboarding and making sure they have all the relevant information
* Assisting with the creation and uploading of job descriptions and keeping the job descriptions database up to date
Requirements
* 1-2 years experience within the talent, recruitment space desirable
* Excellent interpersonal skills, being positive and responsive
* Strong communication skills, both written and verbal
* The flexibility and willingness to learn
* To enjoy working with people
* Tact and diplomacy
* The ability to work as part of a team
* Demonstrable time management skills, able to meet deadlines
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