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Main area: Administrative Services
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (Monday-Friday [Will include Saturday working based on Rota])
Job ref: 349-SMH-6897194C*
Site: St Mary's Hospital
Town: Manchester
Salary: £26,530 - £29,114 per annum, pro rata
Salary period: Yearly
Closing: 07/01/2025 23:59
Job overview
The North West Genomic Laboratory Hub (GLH) is one of a network of seven GLHs across the country, which together forms the new national Genomic Medicine Service. Each GLH is responsible for coordinating services for a particular part of the country.
Every candidate will be expected to liaise with multiple stakeholders both internally and externally and will also be responsible for all GLH required administrative tasks commensurate with the banding of the role.
Main duties of the job
The Office Administrator is responsible for ensuring aspects of administrative and secretarial support is provided to members of the NW GLH. This includes maintenance of office, organization of meetings, office administration, travel arrangements, minute taking and invoicing and ordering procedures.
Reporting to the Admin Managers, the post holder will be responsible for their workload and will be able to work without direct supervision.
Working for our organisation
MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn and is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health and social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals and community services from across Manchester, Trafford and beyond, we champion collaborative working and transformation, encouraging our 28,000 workforce to pursue their most ambitious goals.
We’ve also created a digitally enabled organization to improve clinical quality, patient and staff experience, operational effectiveness, and drive research and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We’re proud to be a major academic Research Centre and Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes.
At MFT, we create and foster a culture of inclusion and belonging, providing equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organization together.
Detailed job description and main responsibilities
To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description and Person Specification attachments under the ‘Supporting Documents’ heading.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post.
Person specification
Education/Qualifications
* GCSE English Language and Mathematics or equivalent qualification
* RSA, NVQ or equivalent typing and computer skills or relevant experience gained including data management
* European Computer Driving Licence (ECDL)
Experience
* Previous administrative experience
* Experience of working in a customer/patient focused environment
* Experience of working in a busy office and dealing with conflicting demands
* Experience of organising meetings and taking formal minutes
* Experience of invoicing
* NHS/Health related administrative experience.
Knowledge
* Knowledge of Information Governance and data protection with regard to respect for confidential information
* Knowledge of Human Resources policies and procedures
Skills
* Good verbal and written communication skills including excellent telephone manner
* Problem solving and organizational skills
* Knowledge and experience of hospital systems
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
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