We are working with a fantastic international law firm who are seeking a proactive and professional Catering and Conference Assistant their London office. This position is supporting the smooth operation of their Conference Centre, where the firm host a range of high-profile meetings, events, and conferences. This is an exciting opportunity for someone who thrives in a collaborative and client-focused environment, ensuring a seamless experience for the firms clients and internal teams.
Key responsibilities
* Ensure all rooms are equipped with the necessary video conferencing equipment in a timely manner.
* Assist with the initiation of video conferences.
* Prepare boardrooms with essential stationery and refreshments, including glasses, cups, tea, coffee, and more.
* Clear and clean meeting rooms after each use.
* Liaise with Reception regarding daily meeting requirements.
* Provide refreshments for meetings as requested.
* Assist the chef with arrangements and provision of lunches for lunch meetings.
* Deliver food and beverage service professionally and discreetly when needed.
* Maintain kitchen supplies, including coffee, tea, milk, fruit, and biscuits.
* Ensure meeting rooms are fully stocked with stationery.
* Report maintenance issues, such as lighting, air conditioning, or carpet stains, to the Administrative Manager.
* Assist with liaising with suppliers when necessary.
* Provide ad hoc support for evening events held in the office as required.
* Undertake other reasonable duties as assigned.
The ideal candidate should have:
* Previous experience in a catering, hospitality, or conference services role is highly desirable.
* A strong customer-service focus and the ability to maintain professionalism at all times.
* Excellent attention to detail and the ability to work efficiently under time constraints.
* Confidence using basic AV/video conferencing equipment (training will be provided).
* A team player with excellent communication skills and a flexible approach to work.
If you are passionate about delivering exceptional service and ensuring the smooth running of a professional conference environment, we would love to hear from you!