Job Description
About Us:
We are experienced solicitors, mediators, and collaborative lawyers at Blanchards Law, committed to providing expert legal services across multiple sectors. We are looking for an enthusiastic individual to join our HR department and work closely with our HR Manager. Our team fosters a collaborative and inclusive work environment, and we are eager to find someone who is proactive and dedicated to supporting our HR operations.
Job Summary:
As an HR Administrator, you will play a crucial role in supporting the HR Manager with administrative tasks and ensuring smooth HR operations. You will work closely with the HR Manager to manage employee records, assist with recruitment, onboarding, and ensure compliance with legal and company policies. This role is also highly ad-hoc, and some tasks and responsibilities will fall outside the usual HR remit. You will assist the legal team as needed, answer the office phone to clients and prospects, and support with administrative tasks to ensure smooth office operations. Additionally, you will be responsible for overseeing the firm's fire safety procedures (training will be provided).
Key Responsibilities:
* Employee Records Management: Maintain and update employee files, ensuring accuracy, confidentiality, and compliance with company policies and legal requirements.
* Recruitment Support: Assist in the recruitment process, including posting job ads, screening CVs, scheduling interviews, and communicating with candidates.
* Onboarding: Facilitate the onboarding process for new hires, including preparing documentation, conducting orientation sessions, and ensuring all necessary training is provided.
* HR Policies and Compliance: Support the HR Manager in ensuring the firm complies with all relevant labour laws, employment regulations, and internal policies.
* Employee Relations Support: Provide administrative support in employee relations matters, including disciplinary actions, performance reviews, and addressing employee queries.
* Other Administrative Duties: Perform other administrative duties as required by the HR Manager, such as preparing contracts, managing HR systems, and assisting with employee surveys.
* Ad-Hoc Responsibilities:
* Assist the legal team with administrative support as needed.
* Answer the office phone, directing clients and prospects to the appropriate solicitor or team member.
* Following our NBE procedures
* Operate on our Legal Software
* Work alongside paralegals to collect information and help direct clients to solicitors.
* Provide general office assistance and support to the wider team as required.
* Fire Safety Procedures: Oversee the firm's fire safety procedures and ensure compliance with safety protocols. Training will be provided for this responsibility.
Qualifications:
* Education: Educated to degree level
* Experience: Admin experience desired
* Skills:
* Excellent organisational skills with the ability to handle multiple tasks and prioritise effectively.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
* Strong attention to detail and ability to maintain confidentiality.
* Excellent verbal and written communication skills.
* Ability to work independently and as part of a team.
Preferred Skills:
* Experience with HR software and case management systems.
* CIPD qualification (or in progress) is a plus.
Why Join Us:
* Collaborative and inclusive team environment.
* Chance to work with a reputable law firm and gain exposure to various aspects of HR in a legal setting.
If you are passionate about HR and want to contribute to the success of a dynamic law firm, please submit your CV and cover letter to ll@blanchardslaw.co.uk with the subject line HR Administrator Application.