Robert Half has partnered with a well established and highly respected financial services firm, seeking a professional, detail-oriented, and highly organised Team Assistant to support senior operational team and ensure the efficient running of office environment.
Key Responsibilities
Core Responsibilities:
* Serve as the first point of contact for all incoming calls, handling inquiries, directing calls, and providing essential company information as needed.
* Oversee the front of house and reception area, ensuring a welcoming and professional environment for guest and employees.
* Maintain an organised and tidy office, including the kitchen, meeting rooms, storage areas, and communal spaces.
* Manage office supplies inventory and place orders as required.
* Regularly liaise with office suppliers and vendors, conducting annual reviews to maintain cost efficiency and operational effectiveness.
* Coordinate meeting room schedules, manage booking requests, and assist with the smooth execution of internal meetings and events.
* Provide support to the senior operational team, including assistance with internal events and other ad-hoc administrative tasks.
* Implement office procedures to ensure a seamless and productive work environment.
Additional Duties:
* Assist the front office team with travel arrangements and logistics when required.
* Provide ad-hoc Executive Assistant support to Managing Directors as needed.
* Offer additional administrative support to the senior operational team as required.
Qualifications & Experience:
* A Bachelor's degree is preferred, though not required
* 1-2 years of experience in a corporate or professional office environment
* Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel)
* Exceptional written and verbal communication skills
* Strong organisational skills and ability to manage multiple tasks in a fast-paced setting
* A proactive, solutions-oriented approach to challenges
* Discreet and detail-oriented with a focus on quality
Key Competencies:
* Client-Centric Focus
* Commercial Awareness
* Delivery and Results Focused
* Self-Leadership and Accountability
* Growth and Development Mindset
* Risk Management and Quality Focus
* Strategic Thinking and Problem-Solving
* Global Perspective and Collaboration