Infringements Executive and Office Administrator Location: Abingdon - Alamy UK Department: Alamy Job Type: Full time Contract Type: Fixed Term Contract About Us Alamy isn’t just a global visual content platform; we are at the forefront of protecting creative work. Our infringement services help photographers and agencies safeguard their intellectual property, ensuring fair compensation for their work.We thrive on collaboration, innovation, and integrity. Our team works closely with creators, legal experts, and customers to ensure that unauthorised image usage is handled efficiently and professionally. We foster a supportive environment where every team member plays a key role in our mission.InclusionWe are committed to building an inclusive workplace where diverse skills, experiences, and perspectives are valued. We support flexible working arrangements where possible and encourage applications from all backgrounds.This role is based in our Didcot office, with the potential for hybrid working. If you need any adjustments during the recruitment process, please reach out—we’re here to support you every step of the way. The Role We’re looking for an Infringements Executive and Office Administrator to manage infringement claims and ensure the smooth running of our office. This is a fast-paced role where attention to detail, organisation, and strong communication skills are essential.In this role, you’ll work closely with our Infringements & Secondary Rights Manager, legal teams, and external service providers to process cases and liaise with customers, contributors, and agencies. You’ll also provide key administrative support to our Senior Leadership Team (SLT) and maintain an efficient and welcoming office environment. Your responsibilities will include: Infringement Case Management (80% ) Processing potential infringement cases with accuracy and efficiency. Maintaining clear and up-to-date records of cases. Responding to queries from contributors, agencies, customers, and infringers. Creating discretionary licenses when necessary. Ensuring existing customers are invoiced for detected usages. Office Administration (20%) Acting as front-of-house reception and providing guest hospitality. Coordinating with facilities teams for office maintenance. Managing incoming and outgoing post, couriers, and deliveries. Maintaining stock levels for office and IT supplies. Ensuring a presentable and organised office space. Arranging First Aid and Fire Warden training. Supporting SLT with scheduling and administrative tasks. About You To succeed in this role, you will be highly organised, detail-oriented, and able to work independently in a dynamic environment. You’ll have a proactive approach to problem-solving and excellent communication skills. You will also need: Strong prioritisation skills to manage multiple tasks effectively. Business-level written and spoken English, with confidence in handling customer queries. Experience working in an office reception or administrative role. The ability to work under pressure and meet deadlines. A high level of accuracy and attention to detail. Proficiency in MS Office and confidence working with digital tools. What We Offer Alongside a competitive salary, we offer a comprehensive benefits package designed to support your well-being and career growth, including: 5 weeks of annual leave (plus public holidays) Enhanced maternity, paternity, and adoption leave Company pension scheme Life Assurance (4x salary) Annual well-being and volunteering days Alamy Alamy is a global ecommerce business that sells stock images, footage and live news, sport and entertainment imagery to customers around the world. We are always on the lookout for brilliant, passionate people who think differently and want to help us as we continue to build a global business we can be proud of. With hugely talented teams in the UK, US, India and Australia, our values shape who we are as an organisation and help set us apart from our competitors.? At heart, Alamy is a group of people who care deeply about what we do and doing it really well. We don’t just talk agile, we live it, so that we can stay ahead of our competition and provide our customers and contributors with excellent service, a unique product and a great experience. We encourage teams to come together, be accountable, feel empowered to take decisions and experiment. Growth, both as a global company and as individuals, is critical to our success and that’s why we aim to be a continuous improvement organisation.As a company we respect the work-life balance and reward for delivery. As a team, we're passionate about doing the right thing and we're nice - but not in a boring way We live by the following statements; Put the customer first Succeed (and fail) as a team Strive for Better Be Bold & Be Brave Do the right thing As part of that we align with the Group values of Collaboration, Accountability, Integrity and Respect.We’re actively building and promoting a culture where difference is valued and everyone can be the best version of themselves and welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.REF-220453