Contents Location About the job Benefits Things you need to know Apply and further information Location Cardiff About the job Job summary The Democracy and Boundary Commission Cymru (DBCC) is a statutory body sponsored by Welsh Government and has statutory functions which are set out in the Democracy and Boundary Commission Cymru etc. Act 2013, the Senedd Cymru (Members and Elections) Act 2024 and the Elections and Elected Bodies (Wales) Act 2024. The postholder is responsible to the Chief Executive (CE), functioning as an administrative assistant as well as supporting DBCC and BCW by performing general office duties, reviews administration and other business support and finance support work as required. Job description Key Tasks: Acting as the first point of contact for the Commission including taking telephone calls and answering queries where possible. Managing correspondence including emails and post Arranging and managing diaries of the Senior Leadership Team Liaising with stakeholders including local authorities, Welsh Government, MHCLG, suppliers, and Commissioners. Organise and coordinate DBCC and BCW meetings including minute taking, site visits, hotel bookings, and occasional Public Meetings, if required. Maintain and organise files, records and documents Providing admin support to various branches Function as a Personal Assistant to the Chief Executive Other general duties as required Person specification Job Specific Criteria (essential): Has excellent organisational, digital and diary management skills - with an ability to deliver consistently in a fast-paced environment. Uses their own initiative to plan, enjoys working as part of a team and takes a pride in their work. Has strong stakeholder management skills and a professional approach to their work. Strong oral and written skills including the ability to communicate detailed information succinctly. Job Specific Criteria (desirable): 1. Formal qualifications in office administration Welsh Language Requirement : Although Welsh language skills are not essential for this post, they would be an asset. This role is a Welsh language skills desirable role. Understanding by reading Level 1 - Can read some basic words and phrases with understanding Speaking and being understood Level 1 - Can hold a basic conversation in Welsh Understanding by listening Level 1 - Can understand parts of a basic conversation Writing and being understood Level 1 - Can write basic messages on everyday topics Welsh Language: The Commission is subject to the Welsh Language Standards as set out in the Compliance Notice issued by the Office of the Welsh Language Commissioner, which commits to the principle that in the conduct of public business in Wales, the Commission will treat the Welsh and English languages on a basis of equality. There would therefore be opportunities for Welsh Speakers to make use of their ability. Behaviours We'll assess you against these behaviours during the selection process: Communicating and Influencing Working Together Managing a Quality Service Delivering at Pace Benefits Alongside your salary of £24,420, Democracy and Boundary Commission Cymru contributes £7,074 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours. CV and covering letter which includes how you demonstrate the competencies. Online application and test. Following sift, successful candidates will be invited for interview. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Vacancy Team Email : vacanciesdbcc.gov.wales Telephone : 02920464819 Recruitment team Email : vacanciesdbcc.gov.wales Attachments TS Administrative Assistant (Welsh) Opens in new window (pdf, 252kB) TS Administrative Assistant Opens in new window (pdf, 255kB) Share this page Print Email Facebook Twitter LinkedIn GMail