Job Posting Title: Production Assistant Req ID: 10114046 Job Description: Overall, Purpose of the Role Summary of the role – overall role contribution to team, department, and organisation The Production Assistant will be expected to provide a high level of production and administrative support for Disney’s self-produced shows. Normal working hours apply but out of hours work will be expected as necessary and can also include evenings and weekends. Areas of Responsibility Auditions/Casting/Offers/Contracts Assist in securing audition and rehearsal space for new/existing productions in a timely fashion and within budget. Liaise with Casting Director and arrange open calls and auditions as required. Manage audition logistics - audition space/pianists/SM’s. Accurate logging and update on offers. Draft, arrange and distribute contracts for cast, crew and orchestra and track full execution of these agreements. Creative/Associates show watch scheduling (re- cast). Children – Casting and Welfare Liaise with Children’s Casting Director/Organizer. Manage admin for children with each children’s Administrator. Chaperone licence not mandatory but valuable for emergencies. Administrative Administrative support for all members of the Production Department. Help maintain effective filing systems and other systems for the Disney Production Office. Organise and minute regular production meetings and other meetings as required. Oversee and update the internal show schedule calendar. IT support liaison between Production Office, Show Crew and Disney IT. Produce and distribute schedules, employee starter forms and welcome packs for all new production cast, musicians, and staff. Maintain and distribute a UK One Liner of key dates and events on all productions. Attend and minute appraisal, disciplinary, and grievance meetings as required. Travel and Accommodation Manage and execute travel itineraries, accommodation and travel for all cast, creative and production staff in the UK and internationally. Work closely with US contacts – book all travel s for visiting creatives and VIPs. Book travel for crew load in/load outs on the tour (with technical assistant). Book majority of travel and hotels for the children on tour. Compile and send out travel itineraries. Production Specific Administration Obtain programme biographies and photos from creative team and cast members and liaise with Marketing Dept on the creation of the programme. Respond to patron complaints and special requests. Produce and distribute schedules, employee starter forms and welcome/touring packs. Produce and distribute script and scores with Stage Management and Production Supervisors. Liaise with venue(s) for external events/scheduling if required. Work with legal team on drafting of vendor, associate, freelancer, and creative agreements. Assist production team on the set up and running of any workshops for potential new titles. Marketing and Events Aid with all live, promotional, educational, charitable events, launches and any press activity. Attend as required. This job description may be amended from time to time in line with the demands of Disney’s production requirements. Areas of Accountability Accountable to senior members of the production team. No budget responsibility. Accountable for tasks as defined above. Experience and Professional Qualifications · Previous experience in a busy administrative role. · Experience of supporting a team, including travel and diary management · Theatre experience · Ability to work to tight deadlines in a fast and dynamic environment. · Attention to detail with an organized approach. Strong team player, dealing with staff at all levels in a calm and professional manner Skills MS Word, PowerPoint, Excel, Outlook Competencies Builds Relationships Establishes critical external alliances. Engages colleagues across the organization to optimize performance. Manages the needs of diverse stakeholders. Interacts well with people who have different backgrounds and work styles. Communicates Effectively Obtains full engagement through inspiring communications. Tailors messages appropriately to the audience. Invites diverse points of view. Listens and asks questions to ensure understanding. Conveys relevant information in a candid and timely manner. Drives Results Manages projects, processes, and resources to produce desired outcomes. Holds self and others accountable to high performance standards. Analise problems effectively and takes action to resolve. Uses technology to facilitate better results. Keeps commitments. Inspires Creativity and Innovation Takes risks and manages them intelligently. Transfers ideas and successes across boundaries. Challenges the status quo. Conceives creative ideas to solve problems or meet objectives. Champions Change Supports new initiatives. Demonstrates flexibility in response to changes. Remains productive despite uncertainty Exhibits Professional Excellence Pursues excellence with integrity, passion, and courage. Sets a good example for others. Shows consistency in words and actions. Learns from personal and organizational experiences. Strives for self- improvement. Maintains composure under pressure. Earns the trust and respect of colleagues, partners, and customers. Treats others with respect Additional Information Eye for detail and accuracy Tact, diplomacy, and discretion Excellent Time Management skills A willingness to work as part of a team and cover other roles as necessary Job Posting Segment: EMEA Operations Job Posting Primary Business: EMEA Live Entertainment Primary Job Posting Category: Production Employment Type: Full time Primary City, State, Region, Postal Code: London, United Kingdom Alternate City, State, Region, Postal Code: Date Posted: 2025-03-03