Are you looking to start a career in the NHS? Want to work for a friendly and supportive team who will help you develop? Are you organised and good with people?
We have an exciting opportunity for an Equipment Co-ordinator to join our busy team within Sterile Services and begin your career in the NHS.
Through our training programmes, individuals can earn a salary, develop their skills, and achieve a nationally recognised qualification, all whilst contributing towards delivering excellent patient care.
Successful candidates are fully supported in their learning and development and able to complete an educational pathway with the Bridgwater and Taunton College. The College is located across two primary sites but the majority of your delivery will be supported online, through asynchronous study.
As part of the apprenticeship you will ensure the office runs efficiently meeting the needs of the service. This will include responsibility for filing, answering the phone, responding to emails, maintaining systems and databases, creating and maintaining documents, and dealing with enquiries from managers, staff and service users.
Co-ordinating the equipment of instrumentation including inspection of loan medical devices for Somerset NHS Foundation Trust Hospitals.
Comply with departmental and trust policies, protocols and guidelines and adhere to the Quality Management System BS EN ISO 13485 and the requirements of MDD 93/42/EEC (MHRA).
Main duties of the job
1. Continuously and accurately update data on the departmental instrument traceability computer system.
2. Co-ordinate and check new/loan medical devices and paperwork upon arrival to ensure conformance with the Quality Management System.
3. To be aware of the constraints of all areas regarding the turnaround time of equipment and staff shortages.
4. Liaising with team leaders to ensure staff are aware of new/loan Medical Devices and have had the necessary training.
5. Adjust procedure packs, making appropriate changes to the check list as to the requirements of the Quality Management System.
6. To deal with queries on a daily basis, referring to management where necessary. Undertake any administrative tasks required, including the provision of necessary forms and worksheets and correction of errors on the T-Doc Traceability System on a daily basis.
7. Using computer systems including the instrument traceability and trust ordering system to ensure that correct data is recorded. Making any changes to the data as per requests from SSD or Theatre/Ward staff on a daily basis.
8. Be responsible for the ordering and receipt of goods using relevant budget.
9. To have a sound understanding of the quality management system, ISO 13485 and HTM 01-01.
10. To have the ability to interpret manufacturer's instructions for use in accordance with departmental processing.
11. Apply professional judgement and utilise specialist skills and detailed scientific knowledge to provide a high quality and timely service.
About us
As an organisation, the NHS offers a wide range of benefits including flexible working, fantastic pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.
The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London. There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will to experience the best of both in Somerset, the countryside and the cosmopolitan -- there is truly something for everyone!
Job responsibilities
1. You will be required to work flexibly and are expected to maintain the Trusts values and lead by example. You may occasionally work outside contract hours when necessary, when meetings overrun, or when loan sets arrive late in the day.
2. Supporting in the training and management of junior office staff.
3. You can expect constant contact with colleagues across the wider organisation.
4. You will be allocated a college academic mentor for the duration of your programme who will work with both you and your line manager to identify opportunities for growth and development and you will also attend a series of workshops to support knowledge development in business administration.
Eligibility and enrolment criteria must be met and you must have unrestricted right to work in the UK and held for the last 3 years to be eligible to enrol on the apprenticeship - this vacancy is unable to support applicants who require sponsorship.
You will also need to provide your qualification certification to confirm your eligibility to meet the enrolment criteria.
Person Specification
Qualifications
* Good standard of Education including 5 GCSE's A*- C / 4 - 9 or Level 2 Maths and English.
* Business and administration level 2+ or willing to work towards.
* Healthcare sciences NVQ 2 or willing to work towards.
Experience
* Proven experience in an administration or decontamination role.
* Proven experience in the Health Care Sector.
Additional Criteria
* Flexibility and ability to cover a variety of duties within the SSD office.
* Where necessary work outside contracted hours to ensure urgent equipment is processed in time for surgery.
* Be able to prioritise work load to ensure theatres receive equipment in timely fashion.
* Unrestricted right to work in the UK for at least 3 years.
* A sound understanding of how SSD works.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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