Job Overview
We are seeking an experienced Payroll & HR Administrator to join our team. The ideal candidate will be responsible for processing monthly payroll for our staff accurately and efficiently, ensuring compliance with all relevant regulations and maintenance of HR records and HR system. You will need competent administration skills, ideally with some experience of HR admin tasks. HR experience of supporting general compliance, recruitment, updating staff files and training records etc would be very useful. Finance and payroll experience is needed. Enhanced DBS checks will be funded by us as we ensure that vulnerable young people are protected and kept safe. If you have an existing, updateable & transferrable DBS this will be accepted. Knowledge and good experience of using Microsoft applications and the ability to learn to use other systems is crucial.
Key Responsibilities:
1. Analyse, check and process payroll data using Quickbooks software.
2. Establish and maintain confidential employee files to include: collecting references, preparing enhanced DBS checks, obtaining appropriate ID and proof of qualifications, ensuring staff business insurance cover is valid and a copy kept on file and obtaining copies of any training certificates.
3. Upkeep HR database including adding new employees, updating compliance records, ensuring legal requirements are met throughout employee lifecycle.
4. Processing and monitoring payments and expenditures.
5. Preparing and monitoring the payroll to be passed to our payroll service and online payment system.
6. Providing snapshot information both financial or statistical.
7. Ensuring all staff are paid within established time limits.
8. Ensuring that vendors and suppliers are paid within established time limits.
9. Receive and verify invoices and requests for goods and services.
10. Maintain listing of accounts receivable and payable.
11. Maintain the general ledger and chase outstanding invoices.
12. Monitor the financial patterns of local authority payments.
13. Maintain the Local Authorities invoice platform.
14. Print out monthly financial update reports for management meetings.
15. Review and verify travel / mileage claims.
16. Maintain a filing system for all financial documents.
17. Ensure the confidentiality and security of all financial and employee files.
18. Attend relevant meetings and take minutes.
19. Utilise accounting software to reconcile payroll accounts.
20. Collaborate with managers and staff to ensure accurate employee data.
21. Familiarity with HMRC RTI and Pension data inputs.
Requirements:
* Proven experience in payroll and HR administration a must.
* Knowledge of UK employment Law and regulations.
* Knowledge of Careplanner systems and Bright HR payroll software would be beneficial.
* Strong attention to detail and accuracy in data entry.
* Ability to work collaboratively with HR and finance teams.
* Familiar with HMRC RTI and Pension Auto Enrol processes.
Hours:
A minimum of 22.5 hours per week (3 full days). Immediate start available.
Job Type: Part-time
Schedule: Monday to Friday
Expected hours: 22.5 per week
Benefits:
* Company pension.
* Flexitime.
* Casual dress.
* Onsite parking.
Experience:
* Payroll: 1 year (preferred).
* HR Administration: 1 year (preferred).
Work Location: In person
Expected start date: 11/11/2024
Pay: £12.30-£12.53 per hour
Job Types: Part-time, Permanent
Expected hours: 24 per week
Benefits:
* Company pension.
* Free parking.
* On-site parking.
* Referral programme.
* UK visa sponsorship.
Schedule:
* Monday to Friday.
Experience:
* Payroll: 1 year (required).
* Human resources: 1 year (required).
* Accounting software: 1 year (required).
* HMRC: 1 year (required).
Work Location: In person
Expected start date: 11/11/2024
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