General information Legal company Framatome is an international leader in nuclear energy recognized for its innovative, digital and value added solutions for the global nuclear fleet. With worldwide expertise and a proven track record for reliability and performance, the company designs, services and installs components, fuel, and instrumentation and control systems for nuclear power plants. Its more than 18,000 employees work every day to help Framatome's customers supply ever cleaner, safer and more economical low-carbon energy. Visit us at www.framatome.com, and follow us on Twitter: Framatome_ and LinkedIn: Framatome. Framatome is owned by the EDF Group (80.5%) and Mitsubishi Heavy Industries (MHI – 19.5%). Reference number 2024-19054 Publication date 11/18/2024 Category Z - ADMINISTRATION - Z1 - Administrative assistant Job Opening Title Site Administration Assistant Job type Non fixed term BU description Installed Base BU is in charge for Framatome's nuclear engineering and services for operating nuclear plants, for new build projects and for installations in decommissioning phase. The Installed base BU has more than 60 years of international experience in all types of technologies on more than 380 reactors worldwide. With 4,600 employees in 15 countries, the Installed Base BU has a strong identity and its vision is to: “Deliver innovative products and services by putting our high-level skills to work to guarantee throughout the world a safe and competitive, low carbon source of energy.” Job description Key Responsibilities Daily Administration - Perform routine administrative tasks to support the smooth running of the site. Assist Site Managers with various admin tasks on a daily basis. Support the project management team to optimise their activities. Visitor Management - book visitors to the site and ensure proper documentation is in place. Meet and greet visitors at reception, providing a professional and friendly first impression. Escort visitors around the site as required. Meeting Coordination: Plan and organise meetings, including booking rooms and ordering catering when necessary. Stationery and Supplies: Maintain and manage stationery stocks, placing orders as needed. Travel Arrangements - Arrange business travel for the management team, including tickets, hotels, taxis, and visas. Event Coordination - Coordinate with Framatome, clients, and contractors to organise on-site events, meetings, and training sessions. Financial Administration - Assist with budgeting, expense tracking, and financial reporting as required. Process invoices, purchase orders, and expense claims in accordance with company procedures. Onboarding/vetting - Liaising with new companies / starters regarding the on-boarding process. Liaising with Framatome France to induct and support new French workers through the vetting process. Data entry from the latest BPSS into the HPC WIMS database to process the vetting process. Ensuring staff are vetted, inducted and competent ready for their works start date to prevent delays to program. Profile Skills & Experience Ability to handle multiple interfaces and work within a transversal organisation. Proven experience in managing various administrative tasks efficiently. Excellent communication and collaboration skills, working effectively with other administrative staff, management, and clients. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Flexible, friendly, and adaptable to changing circumstances and priorities. Proactive and dynamic, with a willingness to take on various tasks and responsibilities. Proficient in using office software applications, including Microsoft Word, Excel, and PowerPoint. Previous experience in office administration, preferably in a fast-paced environment. Experience in an international and multicultural environment (highly desirable). Knowledge of SAP (desirable but not essential). Knowledge/ experience in WIMS Data Base (desirable but not essential). Ability to work and interact in French (desirable but not essential). Initially a 3-month temporary contract with the potential to become a permanent role. Benefits Private healthcare (self and family) currently including dental (individual only) – taxable benefit Income protection (75% after 13 weeks of continued absence) Life assurance (4x salary) 8% pension contribution 1x professional membership per year (costs expensed) Job location United Kingdom, Bridgwater Job location (site) Hinkley Point C Travel No Job family Standard Applicant criteria Minimum level of education required Others Minimum level of experience required Early career Employment level Non cadre Extra informations Background checking required ? Yes