About Our Home
Located on the sea front, Read House Care Home comprises 40 comfortable and well-appointed bedrooms, a choice of social lounges, and beautiful outdoor spaces.
We are looking for an Administrator to join our Team.
What you will be doing?
* General reception duties, taking calls, transferring to departments, greeting visitors.
* Duties will include general correspondence, telephone enquiries, preparation of timesheets, submission of summaries relating to payroll, record keeping, and taking minutes of meetings.
* Provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times.
* Support the Home Manager and Deputy Manager.
* Coordinate the duty rota, liaise with Bank and Agency staff when required.
* Sort and distribute mail throughout the Home.
* Support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete.
* Keep accurate records of all relevant residents' documentation, including financial contracts, monthly invoice requests and payments, pocket money cash records, and sundry invoices.
* Provide financial invoicing and information to clients (or next of kin), including sundry invoices, and liaise to resolve queries and corrections, following up on any unpaid invoices.
* Maintain records of client admissions, hospitalisation, and discharges to ensure correct charges are invoiced.
* Provide a monthly summary of invoices issued and payments received to Head Office; all management information to be supplied to line manager monthly.
* Prepare and submit data relating to petty cash and wages totals monthly.
* Match supplier invoices/delivery notes and obtain authorisation to pay prior to submission to Head Office for payment; liaise with suppliers on queries and refer to home manager where problems exist.
* Provide an efficient telephone and reception service to the general public and relatives/visitors to the home.
* Attend training courses and sessions as required.
* Maintain client, staff, and business confidentiality at all times.
* Prepare and maintain stationary orders, stock, and records.
* Answer the telephone, record accurate messages, respond positively to problems and queries, and deal appropriately with any visitors to the home.
* Ensure all internal and external customer interactions are met with a welcoming and professional manner.
If this sounds like your next opportunity, please apply with a current CV.
Job Type: Full-time
Pay: £12.00-£12.75 per hour
Expected hours: 40 per week
Benefits:
* Company pension
* Free parking
* On-site parking
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Experience:
* Administrative: 2 years (preferred)
Language:
* English (preferred)
Work Location: In person
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