At Harrogate and District NHS Foundation Trust, we aim to reflect our values in everything we do - Kindness, Integrity, Teamwork and Equality. So if you’re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients’ lives, Harrogate and District NHS Foundation Trust is the place for you.
“We are committed to providing the best possible levels of healthcare and we can only do this with the help of our incredible colleagues. We have a Strategy that is designed to empower, excite and mobilise everyone in the Trust behind a common purpose and that supports our cultural values of Kindness, Integrity, Teamwork and Equality.”
Main area: LTUC Medical Secretaries Grade Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week (Hours to be worked between 08:00 and 17:00 timings to be agreed with Senior Medical Secretary)
Job ref: 421-LTUCC-2033S
Site: Harrogate District Hospital
Town: Harrogate
Salary: £24,625 - £25,674 per annum
Salary period: Yearly
Closing: 21/04/2025 23:59
Job overview
We are looking to recruit an enthusiastic and motivated B3 medical secretary to join our Cardiology team. The role of Medical Secretary provides support to the Cardiology services providing an efficient and comprehensive secretarial support service to the consultants, specialist nurses and other medical staff.
You will be required to:
* Maintain a high standard of secretarial service to meet the needs of the clinical team.
* Ensure that accurate and up to date typing of clinic letters and correspondence is achieved through audio/digital dictation.
* Respond to queries from patients, GPs and other medical teams regarding patient care.
* Observe and work within the Trust’s Confidentiality Policy at all times.
Main duties of the job
* Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
* Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out.
* Assist the Senior Medical Secretary with arranging and servicing meetings as required.
* Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately.
* Following guidance work within defined national and local targets e.g. 18 weeks and monitor on a regular basis, identifying potential breaches to the Senior Medical Secretary.
* Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours.
* Assist in the co-ordination of outpatient clinics and booked/planned admissions applicable to specialty.
Working for our organisation
Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.
At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you’re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients’ lives, HDFT could be the place for you!
We offer colleagues:
* A supportive culture so colleagues can bring their whole selves to work.
* Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
* Employee Support and wellbeing – we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.
Please note:
* Due to high levels of interest, posts may close early if we reach a sufficient number of applications.
* Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
* Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
Detailed job description and main responsibilities
For further information, please see attached job description or speak to Claire Moyle at c.moyle@nhs.net for further details or to arrange an informal visit.
Person specification
Experience
* Minimum of 1 year typing and secretarial experience.
* 5 GCSEs or equivalent including English, at Grade C or above.
* Association of Medical Secretaries Diploma or equivalent.
* NHS Experience.
* Experienced iCS user.
* NVQ 2 Business Admin.
Communication Skills
* Confident in adapting communication to person receiving information.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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