Our client are looking for an experienced Facilities Manager to manage a small UK team and support the EMEA offices. You will need to have experience of managing Class A office space and maintaining company facilities and equipment to an extremely high standard across the EMEA region.
There will be travel required in this role, so to be successful in this role you must be happy to travel as and when is required. The role will be office based in Windsor.
The role reports to the Director of Facilities and the successful candidate will cover a broad range of responsibilities including Supplier Management, Third Party Contracts, Lease Renewals and Agreements, Refurbishments, Maintenance and Servicing, Health & Safety and all aspects of FM Compliance and Business Continuity.
Key responsibilities:
New Offices & Refurbishments
Liaise with agencies to search for office premises and undertake site visits in order to shortlist option. Start negotiations and prepare presentation of final selection and costings.
Negotiate head of terms and leases with in-house and local lawyers
Liaise with architect to design floor plan options
Organise and coordinate complete office fit out
Coordinate building work and assist employees with internal moves. General
Build and maintain good working relationships with external contractors and vendors of equipment and supplies
Negotiate and review maintenance and utilities contracts for the UK office and keep accurate and up to date records of maintenance work carried out.
Ensure the PPM schedule for owned buildings is adhered to
Manage the UK FM team
Maintain on-site Company apartments
Coordinate Company mobile phones
Ensure security standards are maintained and adhered to by employees
Manage the flow of communication within the UK offices and ensure the smooth running of routine facilities duties
Preparation of high level and complex reports and presentations
Assist the Director of Facilities with the development and management of the departmental budget
Remains current on EU Health and Safety regulations concerning facilities and safety
Ad hoc project work (which could involve regular overseas travel) as required. Health and Safety & Compliance
Review the Health and Safety policy against changes in legislation
Ensure risk assessments are completed on an ongoing basis with relevant changes made
Ensure compliance with our ISOs and Global Environmental Goals
Sit on the Business Continuity Committee and ensure company has resiliency to emergencies
Provide suitable Health and Safety advice to Managers and employees, determine training needs and correct poor practices
Issue work permits from contractors for dangerous work
Ensure correct notices are displayed in all offices
Ensure the office has trained fire wardens and first aiders. Key skills:
Excellent execution and follow up, ability to work under pressure and to tight deadlines.
IOSH / NEBOSH are beneficial
Highly developed organisational skills with the ability to work effectively in a team environment
5+ years experience of facilities management including lease negotiations and heads of terms
In depth, demonstrable knowledge of hard service management including asset maintenance and PPM scheduling
Strong analytical and report writing skills
Excellent communication skills
Flexibility to work evenings and weekends when required with time given back in lieu
Advanced level Microsoft Office skills – Word, Excel and PowerPoint, Outlook