Summary
We’re hiring a Finance Assistant Apprentice—a unique chance to gain hands-on experience while working towards a Level 2 Finance Assistant qualification. You'll join a friendly team that values accuracy and teamwork, helping process invoices, assist with payments, and manage queries from parents and suppliers.
Wage
£11,648 a year
Training course
Accounts or finance assistant (level 2)
Hours
Monday to Friday 9am to 5pm. Lunch is included.
35 hours a week
Possible start date
Saturday 1 March
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
· Provide high quality financial support as part of the Bursary Team under the direction of the Bursar
· Always maintain confidentiality in respect of school-related matters and to prevent disclosure of confidential and sensitive information.
· Input standard information into the School’s financial system, Sage Line 50, in accordance with financial procedures.
· Process purchase orders for appropriate equipment and materials accurately with agreed authorisation and timescales and submit to supplier’s/budget holders.
· Process invoices within the terms stated by the supplier, ensuring the invoices are checked against purchase order, ensuring appropriate authorisation and payment in accordance with the agreed procedures and timescales.
· Deal with queries from suppliers, customers, and other parties as is necessary in a professional and efficient manner.
· Prepare pay lists for authorisation to process payments by BACS following the correct authorisation process.
· Raise sales invoices as directed by the Bursar, including but not limited to all lettings invoices.
· Send remittance advice, sales receipts and other necessary communications to suppliers/customers in a timely manner.
· Receipt monies brought into the finance department and process for banking.
· Assist with banking of all monies.
· Process petty cash payments and keep appropriate records.
· Process credit card purchases and payments.
· Provide financial administration for lettings and account for all monies received.
· Maintain filing of financial information including scanning of invoices and associated documents and attaching to transactions within Sage Line 50.
· Purchase ledger- ensure requests for purchase order numbers are processed timely and provided to the appropriate budget holder
· Process invoices in a timely manner, ensuring that goods/ services have been received. Ensuring that expenditure and income is coded correctly in line with the coding list and allocating to the correct VAT code
· Complete reconciliations as part of the monthly reconciliation process including debtors, creditors, bank account and VAT
Where you’ll work
GADS HILL PLACE
GRAVESEND ROAD
HIGHAM
ROCHESTER
ME3 7PA
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
THE APPRENTICE ACADEMY LIMITED
Your training course
Accounts or finance assistant (level 2)
Equal to GCSE
Course contents
* Record transactional data.
* Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
* Recognise and rectify routine errors, escalating as necessary.
* Plan and review accounting and finance tasks.
* Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
* Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
* Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
* Record transactional data.
* Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
* Recognise and rectify routine errors, escalating as necessary.
* Plan and review accounting and finance tasks.
* Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
* Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
* Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
Your training plan
Training will be either on site or at home. The schedule will be put together with the service provider once in employment.
Requirements
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Customer care skills
* Administrative skills
* Number skills
* Team working
* Initiative