Estate Management Help develop and champion effective use of the CAFM and compliance systems. Ensure compliance standards are embedded across the service, regular reporting is in place, investigating where standards not met and ensuring measures are in place to mitigate identified issues. Ensure hard services are managed in accordance with agreed process, procedures and statutory compliance, guidance, and best practice. Ensure condition and lifecycle process delivered to support in year budget management and definition of annual budget submissions. Manage the delivery of estate capital investment and small projects ensuring project scope and programmes deliver against specific outcomes arising from the estate strategy. Development of sub-strategies to the estate strategy and associated policies and SOPs. Responsibility for the organisational green plan and net zero strategy. Support the Head of Estates and Health and Safety in the development and implementation of estates resilience management systems including emergency response and business continuity. Proactively identify and implement efficiencies in system of work and financials to support the progress of the organisation. Ensure the maintenance of the tree register, overseeing annual maintenance checks and completion of recommendations in accordance with the tree preservation orders. To undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time. Skills and Responsibilities To undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time Operational responsibility for Estates budgets, projecting year end position on a monthly basis. Oversight and ongoing development of CAFM and compliance systems. Provide operational expertise in all matters pertaining to the estate including compliance, asset management, service delivery and capital investment where required. Oversight of Maintenance, Gardening, Transport and Logistics, ensuring that responsibilities are delivered in an efficient and timely manner. Management of Estates Risk Register, ensuring issues are escalated to the Head of Estates and Health & Safety as appropriate. Ensure that fire safety precautions are implemented, following a risk managed approach. Participate in on-call duties, providing management support out of hours as may be required. Coordination and oversite of contracts. Management of Self and Others Deputise as required for head of department. Support head of department in estate requirements. Line management and leadership of Facilities Manager. Support to Customer Services Manager, Head of Health & Safety and Projects Manager deputising as required. Provide strong leadership, motivating and engaging direct reports and other members of the Estates team, supporting the Head of Estates and Health & Safety in the delivery of estates strategy and other duties that may be assigned. This includes developing and refining systems and processes, whilst delivering professional and customer orientated services. Communication Manage relationships and engage internally, across the organisation, and externally to achieve specified outcomes. Represent the department at committees and meetings with different types of stakeholders. Ensure effective communication within the team and across the Estates department, ensuring cohesive working practices across all areas. Governance Ensure a compliant estate through collation and monitoring of compliance and performance data in line with the organisations SLAs and KPIS, identifying and documenting non-compliance and risks. Provide detailed actions to address these issues, and report regularly to the Head of Estates and Health & Safety. Chair and attending groups and committees as defined in the Estates governance structure. Provide appropriate financial and progress reporting to relevant departments required to support the organisational strategy. Establish appropriate systems for managing risks and issues across key projects and initiatives. Professionalism Takes action and raises concerns. Adhere to the policies and procedures of The Childrens Trust. Maintain professional boundaries and professionalism at all times. Committed to demonstrating the organisations values and behaviours at all times. Health and Safety Adheres to all Health and Safety guidelines, principles and regulations to perform your role and comply with The Childrens Trust policies and procedures. Provide evidence of all vaccinations (or medical exemption) required for the post. Adhere to manual handling procedures and complete mandatory manual handling training. Promotes the health and safety of others. Uses the incident reporting and risk assessment system (IRAR), to identify and report risks and incidents/actions if directed. Responsible for identifying and mitigating risk within the work environment. Wellbeing and Emotional Resilience Maintains a positive approach and outlook when dealing with change and overcoming challenges and problems. Recognises own limitations, develops realistic goals, and uses support network resource when or if necessary. Treats challenges and problems as a learning experience. Remains organised and focused when under pressure. Responds appropriately and effectively to all constructive feedback. Motivates self and others.