Job Description
We’re VIVID! – We offer a vibrant, friendly, inclusive culture that supports, develops, and attracts the best people!
We’re recruiting for a Finance Assistant to join our team based in Portsmouth on an 18-month fixed term contract. This is a full-time position, working 37 hours per week, with a minimum of 20% of this to be office-based to promote collaboration and team working.
What we can offer you
* 26 days holiday (plus bank holidays) pro rata, with the opportunity to buy or sell annual leave
* A productivity-related bonus scheme to enhance your take-home
* A generous contributory pension of 6%. We’ll match employee contributions between 7% and 10%
* Life assurance paid at x 3 annual salary
* Private medical insurance
* Health care cash plan called Medicash
* Enhanced pay for maternity, paternity, adoption, and shared parental leave
* Access to counselling, legal, and financial information
* Electric car scheme
* Huge variety of in-house & e-learning courses and a range of coaching and mentoring programmes
Role responsibilities
As Finance Assistant, you’ll work within either the Transactions team (Accounts Payable and Accounts Receivable) to provide excellent transaction processing service.
The role requires a flexible and adaptable individual willing to work in a multi-functional role, developing a specialism while also providing cover and job rotation.
The Finance Assistant will undertake duties as directed by the Accounts Payable Team Leader and Transactions Manager, including:
* Processing invoices for payment in line with procedures, using electronic invoice scanning
* Reconciling supplier statements to purchase ledger
* Assisting in the weekly payment run and adhoc payments
* Ensuring all supplier invoices are processed timely in accordance with KPIs
* Processing supplier invoices received electronically
* Making supplier payments to correct beneficiaries
* Supporting Council Tax and Utility payment processing
* Supporting Managing Agent payment processing
* Processing Sundry payments using Finance and Housing System
You’ll be fully familiar with the purchase to pay system, responding to supplier and internal customer inquiries as needed.
The Finance Assistant will also undertake duties as directed by the Accounts Receivable Team Leader and Transactions Manager, including:
* Managing Debit and Credit Card transactions and statements (Soldo and RBS)
* Performing rent accounting processes in line with procedures
* Processing direct debits and handling returned direct debits and BACS processes
* Processing Housing Benefit files and overpayments
* Reconciling suspense accounts and ensuring they are cleared
* Posting bank entries onto customer accounts and reconciling bank accounts
* Processing cashbook journals
* Posting all credit card transactions and following up with cardholders for coding
You’ll be fully knowledgeable of the accounts receivable system, responding to customer inquiries as needed.
Experience working in a transactions team is essential. Proficiency in all Microsoft Office applications is required. Experience in basic accounting, including balance sheet reconciliations, double entry, and accruals/prepayments, is desirable but not essential.
If you have the ability to work accurately and efficiently as part of a team, we’d like to hear from you!
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