PA / Personal Assistant to HR leadership team
Band 4
Main area: Administrative services
Grade Band: 4
Contract: Permanent
Hours: Part time - 30 hours per week
Job ref: 188-THQ2240924-A
Site: Southampton General Hospital
Town: Southampton
Salary: £26,530 - £29,114 pa or pa pro rata
Closing: 22/01/2025 23:59
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
This vacancy is open only to applicants from Hampshire & Isle of Wight NHS Integrated Care System, which is limited to:
Hampshire and Isle of Wight ICB, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Hampshire and Isle of Wight Healthcare NHS FT, South Central Ambulance Service, or Hampshire Hospitals FT.
Main duties of the job
Fantastic PA opportunity within a friendly, busy team working 50/50 between office (Southampton Hospital Tremona Rd site) and home. This is an interesting and varied role offering the opportunity to work with a broad range of stakeholders, whilst supporting the HR leadership team.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what’s possible for the role and service.
UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Detailed job description and main responsibilities
You’ll be involved in everything from juggling diary commitments to taking minutes, organising meetings to collating reports, preparing agendas and meeting packs to organising travel; and making the odd cuppa for guests!
This is a busy role where the ability to prioritise and plan your time effectively is essential. You’ll have exposure to confidential information so it is important that you are sensitive to this. You'll ideally have done some PA work before, be organised and practical, a real team player and someone who thrives on multitasking.
This role has come up through an internal promotion of our current PA; we're very happy to support personal development and offer opportunities for broader exposure within the hospital. We are offering 30 hours per week which can be split over 4 or 5 days.
Person specification
Qualifications
* Good standard of secondary education with English skills demonstrable to GCSE pass level or equivalent standard
* NVQ level 4 in business admin or equivalent level of experience
Knowledge and experience
* Experience working as a Personal Assistant or in business administration
* Working as part of a team and independently
* Experience within an Acute Trust or other healthcare sector
* Previous experience of working in an extremely busy environment
Values and behaviours
* Patients First
* Always Improving
* Working Together
Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.
Our commitment to equality
Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.
UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens.
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