The Bertrandt Group has been providing development solutions for the international automotive and aviation industries as well as the mechanical and plant engineering, energy, medical technology and electronics industries in Europe, China and the USA for more than 40 years. Our employees guarantee extensive know-how, sustainable project solutions and a high level of customer orientation. Company Secretary Location: SS15 6EE, Laindon Company Secretary Workplace: SS15 6EE, Laindon What to expect: Bertrandt is an independent and international development service provider with long years of automotive expertise. With cross-industry know-how and a holistic understanding of systems and products, we create technological solutions at any stage of the product development process. We deal with a focus on hot topics such as digitalization, e-mobility and autonomous systems, mainly for the automotive, aerospace and mechanical engineering sectors, and consistently facilitate the development of tailored solutions in these areas. Our goal: to accelerate technological progress and make a relevant contribution to a sustainable future. We work on this every day – with around 14,000 employees at more than 50 sites worldwide. We are supporting various customers worldwide. We are recruiting for a Company Secretary for our customer. Your responsibilities: Providing corporate governance and company secretarial services to the FCE Board, Audit, Risk and Remuneration committees and the Ford Motor Company Limited entities including but not limited to working with chairs, CEOs and Directors to organize Board & committee meetings, arrange Annual General Meeting, issue notices, collate annual rolling agenda, meeting agendas, draft papers, review draft papers, liaise with stakeholders, guide presenters in respect to Directors’ expectations on Management Information, tracking of follow-up actions, coordinating director induction, coordinating Board briefing/training sessions, coordinating Board Effectiveness Reviews Attendance at FCE Bank plc and Ford Motor Company Limited Board meetings & FCE Bank plc committee meetings to take minutes Providing advice to the directors on their duties under the Companies Act, (and in respect of FCE) regulatory conflicts and distributions (given regulatory oversight of the bank’s capital position) Managing Director Appointments and Resignations for the FCE Bank plc, Ford Motor Company Limited and other related affiliate companies including supporting regulatory applications Reviewing and Updating Corporate Governance documents including but not limited to Board Charter, Terms of References In respect of FCE Bank plc, providing input for regulatory documentation for ICAAP, ILAAP, RRP and Strategy and Business Models Oversight of corporate disclosures for a UK bank with listed debt obligations and providing corporate governance input to the Annual Reports and Account Oversight and coordination of company secretarial work including but not limited to signing authorities, maintenance of statutory registers & records, arranging for powers of attorney and certifications Oversight for and maintenance of Record of Processing Activities in the context of Data Privacy Oversight of Legal Entity Management work including incorporations, corporate restructures, liquidations, share allotments as part of these activities In respect to FCE Bank plc, input into EMTN disclosures, compliance with obligations and maintenance of Insider lists Oversight of Companies House and other government filings including but not limited to annual accounts filing, director changes, confirmation statements, payment practices reports, Modern Slavery & Anti-Human Trafficking Statements. Also handles filings for relevant subsidiary and branches Handling ad hoc requests for copies of registers and providing corporate information Providing direction to and supervision of FCE Bank plc Company Secretary Trainee and Ford Motor Company Limited Administrators Ensuring FCE Bank plc, the Ford Motor Company Limited entities and other relevant affiliate remain in good standing Oversight of document notarisation and legalisation Keeping abreast of legal and regulatory changes to establish impact on business Ensuring compliance with legislative, regulatory, and where relevant group policy requirements What you bring along: Knowledge of UK corporate law and understanding of corporate law principles for application across the group Organisational and administration skills, effective minute writing for Board, Audit, Risk & Remuneration committees, comfortable with tight and multiple deadlines Understanding of corporate governance requirements for a UK bank Acquaintance with regulatory documents required by a UK bank for submission to regulator Understanding of detailed corporate reporting requirements of a bank with listed debt for annual report, periodic reports and market abuse disclosures Effective communication skills to apply with directors, non-executive directors, senior management and employees Knowledge of UK corporate governance requirements for Board, Audit, Risk & Remuneration committees. Understanding of merger, acquisition, disposal and corporate reconstructions when liaising with external counsel Ability to work closely with accounting, tax, treasury, corporate reporting and corporate strategy departments, with an understanding of their roles, requirements and responsibilities Desired: Understanding of Global Enterprise Management Systems and BoardVantage type software. The Team This role reports to the Director, Legal Affairs, FCE Bank plc. You will partner closely with stakeholders across the business. The Location This role is based in Dunton, Essex, where a hybrid working arrangement is in place (with 2-3 days per week on site, on average). This is a 3 month contract Position is confirmed inside IR35. Successful candidates need to be eligible to work in the UK and hold a UK driver’s license. This role requires full time attendance on site. What we offer: An interesting and varied role with an expanding international company, recognised for its industry expertise, company culture supporting teamwork and creativity. Contact: Heidi Williams Tel.: 01268564300 Contact: Heidi Williams Tel.: 01268564300