OCU are looking for an experienced Commercial Administrator to join our team based in Reading / Finchampstead.
The Commercial Administrator provides essential administrative support to the commercial department of projects. This role involves assisting with various tasks related to contract management, procurement, financial administration, and documentation control to ensure the smooth operation of construction projects.
Responsibilities
1. Assist in the preparation, review, and management of construction contracts, subcontracts, and change orders.
2. Maintain accurate and up-to-date contract documentation, including contract files, correspondence, and amendments.
3. Assist in tracking contract milestones, deliverables, and obligations to ensure compliance and mitigate risks.
4. Support procurement activities, such as soliciting bids, evaluating proposals, and preparing contract documents for suppliers and subcontractors.
5. Maintain supplier and subcontractor databases, including contact information, qualifications, and performance records.
6. Coordinate with procurement and logistics teams to ensure timely delivery of materials and equipment to construction sites.
7. Assist in monitoring project budgets, costs, and expenditures, and maintain accurate records of project-related expenses.
8. Assist in preparing financial reports, invoices, and payment applications for clients, subcontractors, and suppliers.
9. Verify and reconcile project-related invoices, purchase orders, and expenses.
10. Organise and maintain commercial documents and records, ensuring accuracy, completeness, and compliance with regulatory requirements.
11. Assist in ensuring compliance with relevant regulations, standards, and contractual obligations.
12. Support audits and assessments by internal and external stakeholders, providing documentation and information as required.
13. Serve as a point of contact for internal and external stakeholders, providing administrative support and responding to inquiries in a timely and professional manner.
14. Coordinate meetings, conference calls, and site visits, and prepare meeting agendas, minutes, and other documentation as required.
15. Assist in distributing project-related communications and updates to stakeholders.
Skills & Experience
1. High school diploma or equivalent; additional education or certification in business administration, construction management, or related field is advantageous.
2. Previous experience in an administrative or support role within the construction industry is preferred.
3. Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
4. Excellent communication, interpersonal, and teamwork skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software.
6. Attention to detail, accuracy, and confidentiality in handling sensitive commercial information.
7. Knowledge of construction contracts, procurement processes, and commercial terms and conditions is beneficial.
Company Information:
Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions.
Working directly with many of the country’s leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team.
We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.
We believe that being successful is a choice.
We choose to be successful.
We are OCU, ‘One Company United’.
We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.
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