(37 hours per week – term time only plus 5 additional days)
Required as soon as possible, an energetic, resilient person who enjoys a variety of tasks and challenges to join our busy main office. Working hours are 8am – 4pm Monday to Friday (3.30pm on Fridays). This is a term time only post with an additional 5 days, to be worked in the academy holidays or on INSET days. The office staff work on a rota to provide office cover for INSET days.
Confidentiality and a good working knowledge of Microsoft Office are essential for this role.
This is a challenging and fulfilling role that would equally suit someone starting out on their career, or someone with years of valuable experience. Duties are varied and include assisting visitors at reception, answering the telephone, dealing with enquiries from parents, staff, students and members of the public, word processing and general admin duties, incoming and outgoing mail. There may be some degree of finance work. Knowledge of SIMs would be an advantage but training will be provided. A friendly, helpful personality and the ability to work under pressure to meet conflicting deadlines are essential as well as the ability to work well as part of a team.
Main Duties and Responsibilities include:
1. Reception duties – greeting visitors, assisting parents and students and answering queries, questions or concerns
2. Answering the telephone and dealing with enquiries from parents, students, staff and members of the public
3. Secretarial and administrative support to staff across the academy
4. Word Processing letters and documents
5. Communications to parents via text or email
6. Enabling visitors access to the site, using the doorbell system to lock/unlock gates
7. Shared administration of appointments and organisation for Parents’ Evenings
8. Assisting with student timetables/classes for all departments
9. Filing of student records
10. Administration of Fire Drills
11. Incoming and outgoing mail
12. Booking meetings for outside agencies, e.g. Social Workers
13. Liaising with various outside bodies, providing information assistance and advice (e.g. to police, local organisations, students, Directors, members of the public).
14. Support to the school’s Finance Team as and when required
In return, we can offer the full support of a dedicated and committed team of staff, a supportive induction programme and ongoing professional development, plus the opportunity to work in a developing academy in a beautiful area of the South West. Staff benefits include free on-site parking, membership of the Local Government Pension Scheme and access for all staff to the Employee Assistance Programme “Health Assured” which is a telephone based advice, information and counselling service. A selection of meals, snacks (hot and cold) and drinks is available for staff to purchase from the refectory.
The academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All appointments are subject to references and a full Disclosure and Barring Service check. Please note that in line with ‘Keeping Children Safe in Education’ requirements we carry out social media checks on all shortlisted candidates.
Buckler’s Mead Academy is an equal opportunities employer. The campus is a no smoking site.
If you think this could be the role for you, we would love to hear from you. Applications should be sent for the attention of Mr Mark Lawrence, Headteacher, and include details of your current experience and suitability for the role. Thank you for your interest. We look forward to receiving your application.
CLOSING DATE: MONDAY 24 FEBRUARY 2025 (9.00am)
Please note that we reserve the right to close this vacancy early should we receive sufficient applications.
Buckler's Mead Academy is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We welcome applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
#J-18808-Ljbffr