Job Description
Office Manager\nPermanent Role - Hybrid Element \nLeicester-Based \n£31,000-£33,000 per year \n\nYour new company \nOur client is looking for an Office Manager responsible for the efficient functioning of the office through a range of health & safety, administrative, financial, and managerial tasks. \n\nYour new role \nThe Office Manager's role is to ensure the smooth running of the office on a daily basis and will be responsible for the delivery of all areas of responsibility. This will require the management and scheduling of a team to meet the varying loads required throughout the day.\n\nHealth and Safety:\nOversee Health and Safety for the site, working closely with the Health & Safety Manager to ensure compliance.
Carry out risk assessments and attend quarterly Health and Safety meetings (travel may be required).\nBudgets:\nWork closely with the Head of Facilities to create budgets for all areas within responsibility. First line approval of all spends, with the second line being the Head of Facilities.\nStatutory Compliance:\nEnsure statutory compliance in all required areas within the scope of responsibility.\nService Levels:\nDevelop and agree service provision and levels within all areas of responsibility in conjunction with the Head of Facilities.\nProcess and Procedures:\nDevelop, implement, and maintain documented processes to deliver the agreed service levels within all areas of responsibility.\nPrimary Contact / Help Desk:\nMain contact and issue manager for all issues raised by the sites within the scope of responsibility, with escalation to the Head of Facilities.\nReporting:\nMeet monthly with the Head of Facilities to produce reports for Board reporting.\nProcurement:\nManage day-to-day administration and management of contracts/suppliers, liaising with the Contracts Manager as required. Requests for additional purchases outside agreed contracts are to be approved by the Head of Facilities.\nProperty:\nManage day-to-day issues with property management agent(s), ensuring the Head of Facilities is kept fully informed.What you'll need to succeed \nThe office manager will have the following skills and experience:\n\nExperience in the development, management, and operation of administrative systems, including Microsoft Office software.\nManagement or Health & Safety experience.\nExcellent organisational and time management skills.\nAbility to lead and manage other staff.\nConfidence in fulfilling all spoken aspects of the role.\nKnowledge and understanding of managing people.\nAbility to work under pressure and meet conflicting demands within deadlines.\nEffective communication skills at all levels.\nFlexible and positive approach to change.\nWillingness to work as part of a team.\nProfessional and customer service-oriented.\nAbility to maintain a high level of confidentiality and discretion at all times.\nPolite, professional, and enthusiastic manner.What you'll get in return \n\n28 days' annual leave plus bank holidays (prorated for part-time) \nHealthcare cover\nPension plan\nLife Insurance 4 x salary\nInterest-free travel loan scheme\nEmployee Assistance Programme including counselling, legal, and consumer advice services\nDiscounted gym membership\nDiscounted dental scheme\nCycle to work scheme\nOffers & discounts\nGreat reward and recognition schemeWhat you need to do now \nIf you meet our criteria and think this is a job where you could bring enthusiasm and commitment, then we look forward to receiving your application.\n\nWe strongly encourage applications from people of all ethnicities, genders, sexual orientations, and disabilities.
Please let us know if you require any reasonable adjustment at any stage of the application process.\n\nHays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)