This role combines office management responsibilities in our Bellshill office with essential administrative and financial support to our property teams.
Key Responsibilities
* Ensure the smooth day-to-day running of the Bellshill office, managing supplies, visitor arrangements, and maintaining a professional workspace
* Act as the main point of contact for the landlord, cleaning staff, and visitors, and manage key rosters (fire marshals, first aiders, etc.)
* Provide logistical support to senior staff, including travel arrangements and board meeting catering
* Contribute to a positive team culture by supporting office communications and event planning
* Provide financial administration for property projects: raise and receipt purchase orders, liaise with finance, manage aged work in progress
* Maintain and update the property and asset management database, ensuring data accuracy
* Manage query inboxes and phone lines, ensuring timely allocation and resolution of issues
* Coordinate monthly landlord payments and verify payment details for new and updated sites
* Support health & safety by managing the defect reporting tool and ensuring timely close-out
* Oversee file management, including paper and electronic document storage and retrieval
* Support compliance in health & safety, environmental standards, and information security
Key Requirements
* Previous experience in office management, administrative support, or project finance coordination
* Confident using databases and Microsoft Office (especially Excel)
* Excellent communication skills—written, verbal, and interpersonal
* Strong organisation and time-management skills with keen attention to detail
* Comfortable working with internal stakeholders, suppliers, and landlords
* Experience in telecoms, property, or asset management sectors
* Familiarity with property or asset management systems and project finance tools
* A Level education or equivalent professional qualifications