Job summary An opportunity has arisen for a Digital Health Records Scanning Service Clerk to join the MMDA Informatics Service, working within the Digital Health Records Scanning Service which is currently based at Jubilee Court, St Helens. The post will form part of the Digital Health Records Scanning Service team which is responsible for providing an efficient, timely and responsive health record provision service to the Trust/GP Practices in order to support a high standard of clinical care to the patients. For an informal discussion regarding the vacancy please contact: Andrew Platt - Digital Health Records Scanning Service Manager 01744 647005 Main duties of the job Provide health records in a responsive and timely manner to departments throughout the Trust and to other hospitals as required. File health records correctly in accordance with Health Records operational procedures. Prepare documents within each health record in readiness for electronic scanning following operational procedure. Prepare documents within each Lloyd George record in readiness for electronic scanning following operational procedure. Produce barcode sheets for each health record/Lloyd George record to be electronically scanned. Clean, test and calibrate scanners before use each day. Scan health records/Lloyd George records following departmental procedures Quality assure health records/Lloyd George records following departmental procedures Destroy the contents of Lloyd George records following departmental procedures Print previously scanned health records Access and update information using the Trust's PAS system. Ensure all health records/Lloyd George records are tracked using the relevant system Prepare health records for Out Patient Clinics ensuring procedure for preparing health record is followed. Deal appropriately with all enquiries and requests, via fax, telephone and e-mail and escalate as necessary. About us Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care. Our Services Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites. Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital. Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre. Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancs, Cheshire, Isle of Man and North Wales. Achievements o Rated Outstanding by CQC Inspection August 2018 o Top 100 places to work in the NHS (NHS Employers & Health Service Journal) o National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme Date posted 26 February 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year Per Annum, Pro Rata Contract Fixed term Duration 12 months Working pattern Full-time, Part-time Reference number 409-6999566 Job locations Jubilee Court Waterside St Helens WA10 3TT Job description Job responsibilities Retrieving health records from Central Library, departments and other Hospitals, for clinic preparation purposes, emergency admissions, and to meet requests from other departments. Provide health records in a responsive and timely manner to departments throughout the Trust and to other hospitals as required. File health records correctly in accordance with Health Records operational procedures. Maintain filing areas, ensuring health and safety procedures are adhered to. Prepare documents within each health record in readiness for electronic scanning following operational procedure. Prepare documents within each Lloyd George record in readiness for electronic scanning following operational procedure. Produce barcode sheets for each health record/Lloyd George record to be electronically scanned. Clean, test and calibrate scanners before use each day. Scan health records/Lloyd George records following departmental procedures Quality assure health records/Lloyd George records following departmental procedures Destroy the contents of Lloyd George records following departmental procedures Print previously scanned health records Access and update information using the Trusts PAS system. Ensure all health records/Lloyd George records are tracked using the relevant system Prepare health records for Out Patient Clinics ensuring procedure for preparing health record is followed. Deal appropriately with all enquiries and requests, via fax, telephone and e-mail and escalate as necessary. Job description Job responsibilities Retrieving health records from Central Library, departments and other Hospitals, for clinic preparation purposes, emergency admissions, and to meet requests from other departments. Provide health records in a responsive and timely manner to departments throughout the Trust and to other hospitals as required. File health records correctly in accordance with Health Records operational procedures. Maintain filing areas, ensuring health and safety procedures are adhered to. Prepare documents within each health record in readiness for electronic scanning following operational procedure. Prepare documents within each Lloyd George record in readiness for electronic scanning following operational procedure. Produce barcode sheets for each health record/Lloyd George record to be electronically scanned. Clean, test and calibrate scanners before use each day. Scan health records/Lloyd George records following departmental procedures Quality assure health records/Lloyd George records following departmental procedures Destroy the contents of Lloyd George records following departmental procedures Print previously scanned health records Access and update information using the Trusts PAS system. Ensure all health records/Lloyd George records are tracked using the relevant system Prepare health records for Out Patient Clinics ensuring procedure for preparing health record is followed. Deal appropriately with all enquiries and requests, via fax, telephone and e-mail and escalate as necessary. Person Specification Qualifications Essential Educated to GCSE Level / or equivalent Desirable Data protection, Caldicott and other Information Governance training Knowledge & Experience Essential Experience of working within the NHS Experience of working under pressure and producing high quality work to tight deadlines. Desirable Experience of working within an Acute NHS Trust / Use of Acute Patient Administration Systems Skills Essential Demonstrates ability to work on own initiative and supporting new ways of working. Demonstrates ability to work as part of a team. Desirable Demonstrates ability of using fluent verbal and written communication skills to deal with a variety of contacts. Demonstrates ability to use computer-based systems for completing work Other Essential Ability to work flexibly. Person Specification Qualifications Essential Educated to GCSE Level / or equivalent Desirable Data protection, Caldicott and other Information Governance training Knowledge & Experience Essential Experience of working within the NHS Experience of working under pressure and producing high quality work to tight deadlines. Desirable Experience of working within an Acute NHS Trust / Use of Acute Patient Administration Systems Skills Essential Demonstrates ability to work on own initiative and supporting new ways of working. Demonstrates ability to work as part of a team. Desirable Demonstrates ability of using fluent verbal and written communication skills to deal with a variety of contacts. Demonstrates ability to use computer-based systems for completing work Other Essential Ability to work flexibly. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Mersey and West Lancashire Teaching Hospitals NHS Trust Address Jubilee Court Waterside St Helens WA10 3TT Employer's website https://www.merseywestlancs.nhs.uk/ (Opens in a new tab)