Job Description
MAIN PURPOSE OF ROLE
Responsible for the creation of certification packages, and other administrative assistance required.
KEY ACCOUNTABILITIES
•Type and check certificates for all work orders using the company software, ensuring that these are accurate in line with all relevant industry standards – linked directly to the product leaving Centurion premises; this is the legal document which Centurion are bound by.
•Liaise with workshop personnel to ensure job packs are through in line with the shipment dates / inspection dates of equipment.
•Organise and liaise with 3rd Party Inspectors to ensure equipment is released within the timescale provided.
•Ensure allocated tasks received are completed efficiently, accurately and within the given timescales, raising any issues immediately with the Line Manager.
•Ensure all related documents are filed in a methodical and retrievable manner according to company procedures.
•To ensure compliance with company policies, processes and procedures relating to invoicing
•Act as an ambassador for safety demonstrating safe behaviours
•Live our Centurion values and apply them in day-to-day activities
•The job holder may be required to carry out any other related or associated roles, tasks or duties, which they can be trained, instructed and supervised to do safely and according to changing business requirements.
•Contribute to maintaining a positive QHSE culture by taking reasonable care for your own safety and the safety of others at all times. Be prepared to challenge unsafe acts and behaviour and report these using the correct reporting procedures.
•Consistently demonstrate and model behaviours that reflect the Centurion values of “We Do the Right Thing,” “We Do What We Say,” “We Go the Extra Mile” and “We Work Together.”
•Be disciplined in completing mandatory training assigned relevant to the role designed to help protect the safety and security of the organisation and its employees.
PERSON SPECIFICATION
Qualifications and certification:
HNC or SCQF Level 4/5 in Business Administration (desirable)
Knowledge:
Basic Industry Experience
Basic Microsoft Office Skills (Outlook, Excel, Word)
Skills & Competencies:
Insphire / Rental Database experience (desirable)
Ability to work to deadlines
Ability to follow processes & procedures relative to role
Accurate input of information
Experience:
Previous experience in a similar role is desirable but not essential as training will be given
Experience working in an office/professional environment
Personal qualities:
Attention to detail
Ability to work in a fast-pace environment
Team player
Professional
Good organisational and communication skills