Job summary The position of Senior Clinical Coding Administrator demands a proactive individual who excels at engaging with colleagues across all levels of the Trust. This role involves supporting a large team of Clinical Coders by ensuring they have a consistent and organised workflow of activities to code each day. Candidates should possess proven experience in clerical roles, ideally within the NHS, and demonstrate a track record of working effectively under pressure to meet tight deadlines. Strong computer skills, including proficiency in Microsoft Office and email, are essential. The ability to prioritise tasks, manage workloads efficiently, and inspire motivation within the administrative team is critical for success in this role Main duties of the job The Senior Clinical Coding Administrator will be responsible for managing their own workload and overseeing the work of two additional administrators. A key aspect of this role is ensuring that coding backlogs are minimized by providing Clinical Coders with daily lists of outstanding activities to code. This is a highly critical role, as Clinical Coding data is integral to Trust operations, influencing financial flows, Hospital Standardized Mortality Ratios (HSMR), and benchmarking metrics. The Senior Administrator will monitor all daily uncoded activities and take prompt action to locate any missing data, ensuring the coding process is not disrupted. Collaboration with the Assistant Clinical Coding Manager is essential, as the Senior Administrator will provide regular updates on any unresolved data issues and their underlying causes About us Why colleagues think we are "a great place to work" What does Buckinghamshire Healthcare NHS Trust offer you? As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression. Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes. We provide a range of health and wellbeing services to promote a healthy, happy workforce. What do we stand for? Our vision is to provide outstanding care, support healthy communities and be a great place to work. Our mission is to provide personal and compassionate care every time. We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes. We welcome applications from black, Asian and minority ethnic candidates, LGBTQ candidates, candidates with disabilities and care-experienced candidates. We are proud to achieve the Gold award for the Armed Forces Covenant and support applications from the Armed Forces Community. Please contact Pam.Daleynhs.net (our Armed Forces Covenant Lead) if you would like guidance or assistance with your application. We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. Date posted 31 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum pro rata Contract Permanent Working pattern Full-time, Part-time, Flexible working Reference number 434-C6887846 Job locations Stoke Mandeville Hospital (Role is Home Based) Mandeville Road Aylesbury HP21 8AL Job description Job responsibilities Main Duties and Responsibilities: Monitor daily un-coded reports and promptly locate missing information to ensure coding deadlines are met. Collaborate closely with the Assistant Clinical Coding Manager, providing regular updates on any missing activity and its resolution status. Ensure Clinical Coders have up-to-date lists to work from at all times, and appropriately allocate urgent activities across the team to guarantee timely completion. Oversee administrative staff to ensure effective communication with other Trust members for locating missing information efficiently. Report any issues related to the timely scanning of activities for coding to the Assistant Clinical Coding Manager. Provide feedback to the Assistant Clinical Coding Manager regarding the percentage of uncoded activity and the underlying reasons for delays. Participate in all relevant training sessions as required to enhance skills and knowledge related to the role. Job description Job responsibilities Main Duties and Responsibilities: Monitor daily un-coded reports and promptly locate missing information to ensure coding deadlines are met. Collaborate closely with the Assistant Clinical Coding Manager, providing regular updates on any missing activity and its resolution status. Ensure Clinical Coders have up-to-date lists to work from at all times, and appropriately allocate urgent activities across the team to guarantee timely completion. Oversee administrative staff to ensure effective communication with other Trust members for locating missing information efficiently. Report any issues related to the timely scanning of activities for coding to the Assistant Clinical Coding Manager. Provide feedback to the Assistant Clinical Coding Manager regarding the percentage of uncoded activity and the underlying reasons for delays. Participate in all relevant training sessions as required to enhance skills and knowledge related to the role. Person Specification Experience / Qualification Essential ECDL or equivalent computer skills Experience of supervising staff and being a good motivator Determination and resilience in meeting deadlines Ability to work to tight deadlines under pressure Ability to prioritise own workload and that of others Ability to work alone and as part of a team Desirable Previous NHS experience Experience of Patient administration system Qualifcation / Experience Essential NVQ Level 2 Administration or Customer Care / IT or equivalent qualification or demonstrable experience Person Specification Experience / Qualification Essential ECDL or equivalent computer skills Experience of supervising staff and being a good motivator Determination and resilience in meeting deadlines Ability to work to tight deadlines under pressure Ability to prioritise own workload and that of others Ability to work alone and as part of a team Desirable Previous NHS experience Experience of Patient administration system Qualifcation / Experience Essential NVQ Level 2 Administration or Customer Care / IT or equivalent qualification or demonstrable experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Buckinghamshire Healthcare NHS Trust Address Stoke Mandeville Hospital (Role is Home Based) Mandeville Road Aylesbury HP21 8AL Employer's website https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)