Job summary An exciting opportunity has arisen for a vibrant, confident person to join our team as Office Manager for our Sterile Service Unit at Ipswich Hospital The post involves carrying out general administrative duties in a busy office environment as well as supporting the management in team admin and taking part in audit. Experience with surgical instruments would be advantageous, however if you do not have knowledge, training will be provided. If you have established administrative skills, with an interest in surgical instruments and have a desire to help make a difference to our patients, we want to hear from you. Main duties of the job Your main responsibilities will include the day-to-day administration for the team. You will work with the management team to finalise rosters, managing and authorising annual leave and preparing staff return to work forms. You will deal with instrument repairs, cross charging customers for instrument repairs, purchasing new instruments, managing the Trust ordering system within the unit. You will also order daily, weekly and monthly for the unit. About us We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes. We are one of the largest NHS organisations in England, employing more than 12,000 staff. We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients. We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients. If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you. Find out about living and working here - www.youtube.com/watch?vGkPu7HphU8A Date posted 21 March 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum pro rata Contract Fixed term Duration 8 months Working pattern Full-time, Part-time Reference number 432-HR2429-24 Job locations Ipswich Hospital Heath Road Ipswich IP4 5PD Job description Job responsibilities For full details of the responsibilities and duties of this role please see the attached job description. Job description Job responsibilities For full details of the responsibilities and duties of this role please see the attached job description. Person Specification Experience Essential Previous administrative role Working collaboratively as part of a team Advanced IT Systems including - Microsoft Office Experience of communicating with a range of people both within and external to the organisation Desirable NHS experience Experience within relevant work area. Experience of working with members of the public Supervision/co-ordination of other team members Qualifications Essential GCSE grade 5/C or equivalent in English and Maths NVQ level 3 in administration/secretarial or equivalent experience Knowledge Essential Confidentiality and Data Protection Customer service Desirable NHS Knowledge of relevant work area Skills Essential Excellent communication skills (written and verbal) to deal with complex or sensitive information Able to plan and prioritise effectively and work within defined deadlines. Ability to deal appropriately with sensitive and confidential information. Able to solve complex problems. Good organisational skills. Desirable Advanced keyboard skills Able to manage unpredictable workload, and interruptions Person Specification Experience Essential Previous administrative role Working collaboratively as part of a team Advanced IT Systems including - Microsoft Office Experience of communicating with a range of people both within and external to the organisation Desirable NHS experience Experience within relevant work area. Experience of working with members of the public Supervision/co-ordination of other team members Qualifications Essential GCSE grade 5/C or equivalent in English and Maths NVQ level 3 in administration/secretarial or equivalent experience Knowledge Essential Confidentiality and Data Protection Customer service Desirable NHS Knowledge of relevant work area Skills Essential Excellent communication skills (written and verbal) to deal with complex or sensitive information Able to plan and prioritise effectively and work within defined deadlines. Ability to deal appropriately with sensitive and confidential information. Able to solve complex problems. Good organisational skills. Desirable Advanced keyboard skills Able to manage unpredictable workload, and interruptions Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name East Suffolk and North Essex NHS Foundation Trust Address Ipswich Hospital Heath Road Ipswich IP4 5PD Employer's website https://www.esneft.nhs.uk/ (Opens in a new tab)