Planning Administrator & Office Support Specialist
Are you an organized and detail-oriented individual with a passion for supporting teams and ensuring smooth operations? We are looking for a Planning Administrator to provide vital administrative assistance to our clients planning department. This role is perfect for someone who thrives in a fast-paced environment, is highly skilled in organization, and is eager to contribute to the success of dynamic planning projects.
Role Overview:
As a Planning Administrator, you’ll be at the heart of the planning process, ensuring that everything runs smoothly and efficiently. Your administrative expertise will play a critical role in managing schedules, coordinating meetings, maintaining records, and assisting with planning documentation. The ideal candidate will have excellent communication skills, strong attention to detail, and a knack for multi-tasking.
Responsibilities:
* Manage and maintain planning schedules, travel arrangements, calendars, and appointments.
* Answering and redirecting phone calls.
* Taking messages and notes at meetings.
* Welcoming visitors and managing office flow.
* Keeping office management systems (e.g., Youmanage/InVentry) up-to-date.
* Prepare and distribute agendas, minutes, and meeting materials.
* Handle incoming/outgoing correspondence, including emails.
* Generate reports and analyse data as required.
* Ensure adherence to relevant regulations and company policies.
* Maintain accurate filing systems (electronic and physical).
* Gather and compile data for planning reports and presentations.
* Process administrative paperwork such as purchase orders and invoices.
* Track project timelines, milestones, and deadlines.
* Provide general support to the planning team.
Skills & Qualifications:
* Proven administrative support experience, preferably in planning or project management.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong organizational, time management, and communication skills.
* Exceptional attention to detail and accuracy.
* Ability to work independently and collaboratively in a team.
* Experience with project management and database software is a plus.
* Excellent written and verbal communication skills.
* Proficiency in data entry and management.
Hours of work will be Monday to Thursday, 7:30am-4pm and 7:30am-12:30pm on Fridays!
If you are looking to take on a challenging yet rewarding role with a team-oriented company, we would love to hear from you. Apply now to become a key part of our clients planning operations and contribute to their continued success