Training & Compliance Coordinator – Frog Island, Rainham
Salary: £34,500 per annum
37.5 hours per week – Monday to Friday
As Training & Compliance Coordinator, you will manage and book all training, which will include liaising with suppliers, managers, and employees. You will need to ensure all training records are maintained accurately and produce reports monthly. In this role, you will also log and respond to all complaints, compliments, and issues on site and ensure that they are fully investigated and actions taken.
Other key responsibilities for the Training & Compliance Coordinator:
1. Report Health, Safety, and Environmental issues to the Management Team, and where appropriate, to internal support services staff.
2. Conduct internal site inspections and ensure documents are compliant for the purpose of audits with support from the Compliance Administrator.
3. Ensure all reports from technical advisors are updated and reviewed annually in line with company SHEQ policy and ISO standards.
4. Create document templates, checklists, and forms for business needs in line with ISO guidelines including referencing.
5. Manage LMS system for ELWA sites liaising with central Learning and Development Teams.
6. Arrange ELWA staff health checks for 6 monthly and annual, liaising with SHEQ and Human Resources for referrals.
7. Provide reception cover in the absence of the Business Support Administrator, including setting up boardrooms, dealing with staff/public enquiries, and ordering stationary/consumables and PPE.
8. Take notes for confidential and internal meetings.
9. Prepare documents for auditors, follow up actions with management, and communicate closed actions to third-party auditors. Manage the in-house Action Tracker to review and close out open audit actions including chairing Action Tracker meetings.
10. Familiarise and support other departments by having back of house systems such as assure, guardian portal, and Sypol COSHH system.
11. Support Communications programme – internal social media, representing the contract with posts, articles, and polls. Ensure performance of read, likes, and comments increase.
12. Ensure Competency Assessments are reviewed and updated as required in line with ISO standards and Company SHEQ Policy.
Essential Criteria for this role:
1. At least 2 years’ experience of working in an admin role previously.
2. Understanding of ISO standards and what they mean to a business.
3. Exceptional attention to detail.
4. Demands high standards of themselves and others and can translate this into high quality, high pace output.
5. Ability to work independently.
6. In-depth understanding of quality, health, safety, and environmental compliance.
7. Computer literate to a high standard with all MS Office packages.
8. Car driver (essential due to location and travel between sites and for the purposes of audits).
What do we offer you?
1. A competitive salary.
2. Enhanced employer contribution pension plan.
3. 33 days’ annual leave entitlement inclusive of statutory holidays.
4. Numerous opportunities for career development; we have a history of promoting from within.
5. Access to our wellbeing and reward platform from Day 1.
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