Job Title: Part Time Office Administrator
We are seeking a highly organized and detail-oriented Part Time Office Administrator to join our team at TaxAssist Accountants Haywards Heath.
Job Summary:
The successful candidate will be responsible for overseeing daily administrative and operational tasks to ensure the office is well-organized and maintains a high-quality working environment.
Key Responsibilities:
* Manage and execute all office operational services effectively.
* Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.
* Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.
* Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.
* Prepare refreshments for meetings and visitors to enhance the overall customer experience.
* Order stationery and stock management.
* Organize meetings, take basic minutes, and ensure completion of notes and follow-up reminders.
* Input basic data and demonstrate numerical proficiency using company software.
* Scanning/printing documents.
* Act as the primary point of contact for all office-related needs, emphasizing strong interpersonal skills.
* Answering the phone, sending emails to clients, and effectively taking messages.
Requirements:
* Proficient in English, Italian, or Polish languages.
* A self-starter/proactive approach.
* Familiar with MS packages - Excel, Word, and MS Office.
* An all-rounder capable of handling a diverse range of responsibilities.
* Ability to work autonomously but also a good team player.
* High level of attention to detail.
* Excellent time management, organizational, and prioritization skills.
* Be numerate and demonstrate excellent written and verbal communication.
Benefits:
* Attend company events.
* Opportunity for flexi hours.
* Day off on birthday.
* Study support for AAT qualifications.